Jobs Israel

Office Secretary (Entry-level Employee)

Job Title	Office Secretary (Entry-level Employee)
Employer	We Are Buchanan
Adress: Country	Israel
Address: City	Ramat Yishay
Work type	Part-time
Expected Salary	4107 ILS
Posting Date	Tue Jun 10 2025
End Date	Sat Jun 21 2025

Description:

We’re hiring a Secretary Intern who’s ready to build essential office skills while contributing to a professional, fast-paced environment. You’ll start by learning how to manage schedules, set reminders, and prepare materials for meetings or briefings. You’ll assist in preparing reports, formatting letters, and proofreading outgoing documents for grammar and accuracy. You’ll handle incoming correspondence — sorting emails, mail, and messages so that nothing slips through the cracks. You’ll learn how to take clear, structured meeting notes and format them for team reference afterward. You’ll help manage calendars, schedule appointments, and avoid conflicts through careful coordination. You’ll support team coordination by preparing checklists, agendas, and documentation for internal communication. You’ll support team leaders with small tasks like printing, copying, organizing folders, or preparing reports. You’ll be trusted with small but important responsibilities like printing, filing, and preparing materials for events or reviews.

Basic Qualifications:

• Ensure deadlines are met by proactively reminding others and managing shared calendars.
• Maintain filing systems—physical or digital—so documents are easy to find when needed.
• Prepare, format, and proofread official correspondence, reports, or meeting notes.
• Act as a communication bridge between executives, staff, and external contacts.
• Keep your workspace organized—it sets the tone for others around you.

Preferred:

• Able to manage calendars, schedule meetings, and handle email and phone communications professionally.
• Experience providing administrative or clerical support in an office, school, clinic, or legal setting.
• Values professionalism, reliability, and discretion in administrative responsibilities.
• Proficient in using office software such as Microsoft Word, Excel, Outlook, and Google Workspace.
• Comfortable prioritizing tasks, meeting deadlines, and managing interruptions throughout the workday.

Benefits:

• Paid time off, sick leave, and mental health days — no guilt-tripping.
• Birthday gifts, holiday bonuses, and little surprises that say “you matter.”
• You keep everything running — and we make sure you’re treated like the MVP.
• You’ll never be stuck doing 5 jobs — we respect boundaries and job descriptions.
• Opportunities to grow — into office management, HR, or executive support.

You’ll monitor office supplies, track inventory, and help with simple purchasing tasks when something runs low. You’ll assist with meeting prep, from arranging space to compiling materials to typing up clear follow-ups afterward. You’ll observe how professionals manage time, deadlines, and conflicting requests — and start developing those skills yourself. You’ll practice writing formal messages, organizing your inbox, and tracking requests to make sure nothing is missed. You’ll grow steadily in confidence, handling more complex tasks as your skills and independence develop. We value consistency, integrity, and effort — and we believe all of those can be taught with the right support. We believe in training interns like future team members — with real responsibility, trust, and room to grow. If you’re ready to build skills that transfer across industries and work with people who want to see you succeed, this is a great place to start.