Jobs Switzerland

Front Desk Secretary (Trainee)

Job Title	Front Desk Secretary (Trainee)
Employer	TrueNorth Finance
Adress: Country	Switzerland
Address: City	Kolliken
Work type	Internship
Expected Salary	1518 CHF
Posting Date	Tue Jun 10 2025
End Date	Wed Jul 02 2025

Description:

We’re hiring a Secretary Intern who’s ready to build essential office skills while contributing to a professional, fast-paced environment. You’ll start by assisting with scheduling meetings, preparing agendas, and learning how to manage a busy calendar. You’ll assist in creating memos, organizing files, and entering data accurately into internal systems. You’ll be responsible for answering calls and emails professionally and routing them to the appropriate person or department. You’ll observe how to manage confidential files, keep sensitive information secure, and communicate with professionalism and discretion. You’ll help manage calendars, schedule appointments, and avoid conflicts through careful coordination. You’ll receive training on professional phone and email etiquette, and you’ll begin applying those skills from your first week. You’ll support document control by updating databases, naming files clearly, and keeping records consistent and accessible. You’ll learn how to stay organized across multiple requests and how to create checklists that actually work in practice.

Basic Qualifications:

• Handle incoming and outgoing emails, prioritizing urgency and ensuring timely responses.
• Answer phone calls, route them to the right person, or take clear and concise messages.
• Keep sensitive information confidential and follow all company data handling policies.
• Help plan and set up internal events, team meetings, or small office celebrations.
• Build trust with your team by being reliable, respectful, and solutions-oriented.

Preferred:

• Comfortable updating company directories, templates, or internal communications tools.
• Familiar with using CRM systems, HR software, or document management platforms.
• Willing to handle office supplies, invoice tracking, and petty cash reimbursements when needed.
• Can assist in onboarding new employees by preparing documents, IDs, and orientation materials.
• Enjoys helping teams stay organized, informed, and productive through behind-the-scenes support.

Benefits:

• Your workspace is yours — personalize it, plant it, vibe it.
• We set clear expectations and check in regularly — no “gotchas.”
• We make time for coffee breaks, real lunches, and real laughs.
• Because without a great secretary, nothing gets done — and we never forget that.
• You're not expected to be perfect — just organized, kind, and reliable.

You’ll learn how to protect sensitive information, manage confidentiality, and handle requests with discretion. You’ll gain insight into how priorities shift in real time and how to stay calm and focused when things get busy. You’ll observe how professionals manage time, deadlines, and conflicting requests — and start developing those skills yourself. You’ll grow more independent each week, gradually handling small tasks on your own with confidence. You’ll be part of an environment that values precision, discretion, and proactive communication. We value punctuality, professionalism, and a willingness to learn more than a perfect resume. This role is ideal for someone who thrives in structure, loves details, and wants to understand how office systems run behind the scenes. If you’re ready to grow into a capable, reliable administrative professional, we’ll help you build a strong foundation.