Jobs Ukraine

Front Desk Secretary (Trainee)

Job Title	Front Desk Secretary (Trainee)
Employer	WaveCatch Marine
Adress: Country	Ukraine
Address: City	Poltava
Work type	Flexible
Expected Salary	51972 UAH
Posting Date	Wed Jun 18 2025
End Date	Sun Jul 13 2025

Description:

We’re looking for a Secretary Trainee who’s organized, eager to learn, and ready to support daily office operations in a real-world setting. You’ll start by assisting with scheduling meetings, preparing agendas, and learning how to manage a busy calendar. You’ll assist with preparing documents, sending emails, and formatting spreadsheets for reports and presentations. You’ll be responsible for answering calls and emails professionally and routing them to the appropriate person or department. You’ll learn how to take clear, structured meeting notes and format them for team reference afterward. You’ll observe how senior staff manage their workload and begin to apply similar strategies to your daily responsibilities. You’ll learn how to speak with confidence and professionalism — both on the phone and in written communications. You’ll work closely with a supervisor who will guide you through common admin tools like shared drives, cloud folders, and team calendars. You’ll learn how to stay organized across multiple requests and how to create checklists that actually work in practice.

Basic Qualifications:

• Handle ad hoc administrative duties as they arise with professionalism and efficiency.
• Manage time effectively—juggling tasks without letting the details slip.
• Maintain filing systems—physical or digital—so documents are easy to find when needed.
• Organize travel arrangements, including flights, hotels, and transportation if needed.
• Build trust with your team by being reliable, respectful, and solutions-oriented.

Preferred:

• Willing to handle office supplies, invoice tracking, and petty cash reimbursements when needed.
• Able to coordinate logistics for meetings, travel, or events with vendors, attendees, and internal teams.
• Background or interest in administration, office management, communication, or organizational support.
• Organized in preparing agendas, to-do lists, and follow-up summaries for leadership teams.
• Can assist in onboarding new employees by preparing documents, IDs, and orientation materials.

Benefits:

• We sponsor courses and certifications that help you level up.
• Team meetings where your input is welcome — not just a formality.
• Clear routines and organized workflows — no chaos, no constant fire drills.
• Opportunities to grow — into office management, HR, or executive support.
• We track performance, but we also track appreciation.

You’ll become familiar with using business software like Google Workspace, Microsoft Office, and other admin tools. You’ll gain insight into how priorities shift in real time and how to stay calm and focused when things get busy. You’ll receive feedback regularly and be guided on how to improve your time management and communication. You’ll practice writing formal messages, organizing your inbox, and tracking requests to make sure nothing is missed. You’ll participate in internal trainings and observe how successful communication happens between departments and with external partners. You don’t need a polished resume — just a willingness to learn, show up on time, and be a reliable part of the team. This internship is a great fit for someone who wants to grow from the ground up and learn what real office support looks like. If you’re ready to build skills that transfer across industries and work with people who want to see you succeed, this is a great place to start.