Jobs Brazil

Part-Time Secretary (Trainee)

Job Title	Part-Time Secretary (Trainee)
Employer	Belfor
Adress: Country	Brazil
Address: City	Brasil
Work type	Part-time
Expected Salary	8853 BRL
Posting Date	Tue Jun 10 2025
End Date	Sun Jul 06 2025

Description:

We’re looking for a Secretary Trainee who’s organized, eager to learn, and ready to support daily office operations in a real-world setting. You’ll start by learning how to manage schedules, set reminders, and prepare materials for meetings or briefings. You’ll assist with preparing documents, sending emails, and formatting spreadsheets for reports and presentations. You’ll learn to prioritize tasks, stay calm under time pressure, and manage multiple assignments with attention to detail. You’ll assist with drafting emails, proofreading documents, and maintaining digital and paper records. You’ll participate in preparing reports, coordinating schedules, and tracking deadlines alongside more experienced staff. You’ll be responsible for restocking supplies, maintaining order in shared spaces, and supporting general office readiness. You’ll work closely with your supervisor and offer support on administrative tasks like filing, labeling, or organizing digital folders. You’ll be trusted with small but important responsibilities like printing, filing, and preparing materials for events or reviews.

Basic Qualifications:

• Handle ad hoc administrative duties as they arise with professionalism and efficiency.
• Handle incoming and outgoing emails, prioritizing urgency and ensuring timely responses.
• Greet visitors professionally and ensure they’re connected with the appropriate staff member.
• Keep sensitive information confidential and follow all company data handling policies.
• Be the go-to person for quick answers, office info, or troubleshooting minor issues.

Preferred:

• Background or interest in administration, office management, communication, or organizational support.
• Willing to take initiative in improving office workflows, templates, or scheduling processes.
• Pays close attention to confidentiality and data protection when handling sensitive information.
• Can assist in onboarding new employees by preparing documents, IDs, and orientation materials.
• Values professionalism, reliability, and discretion in administrative responsibilities.

Benefits:

• You keep everything running — and we make sure you’re treated like the MVP.
• Friendly team that respects your time, your space, and your brain.
• Work-life balance is real here — we *mean* it when we say “off-hours.”
• Because without a great secretary, nothing gets done — and we never forget that.
• We set clear expectations and check in regularly — no “gotchas.”

You’ll monitor office supplies, track inventory, and help with simple purchasing tasks when something runs low. You’ll see how workplace tone matters — when to be formal, when to be friendly, and how to read the room. You’ll be taught how to handle internal communications with clarity and discretion, especially when dealing with leadership or partners. You’ll be encouraged to ask questions, seek clarity, and contribute suggestions when you see room for improvement. You’ll be part of an environment that values precision, discretion, and proactive communication. You don’t need a polished resume — just a willingness to learn, show up on time, and be a reliable part of the team. This internship is ideal for someone who wants to grow into a career in office management, executive support, or operations. If you’re ready to grow into a capable, reliable administrative professional, we’ll help you build a strong foundation.