Jobs Gabon

Secretary (Trainee)

Job Title	Secretary (Trainee)
Employer	SolarHive Energy
Adress: Country	Gabon
Address: City	Libreville
Work type	Internship
Expected Salary	882122 XAF
Posting Date	Tue Jun 10 2025
End Date	Sat Jun 28 2025

Description:

We’re hiring a Secretary Intern who’s ready to build essential office skills while contributing to a professional, fast-paced environment. You’ll start by assisting with scheduling meetings, preparing agendas, and learning how to manage a busy calendar. You’ll assist in creating memos, organizing files, and entering data accurately into internal systems. You’ll be responsible for answering calls and emails professionally and routing them to the appropriate person or department. You’ll assist with drafting emails, proofreading documents, and maintaining digital and paper records. You’ll observe how senior staff manage their workload and begin to apply similar strategies to your daily responsibilities. You’ll be responsible for restocking supplies, maintaining order in shared spaces, and supporting general office readiness. You’ll work closely with a supervisor who will guide you through common admin tools like shared drives, cloud folders, and team calendars. You’ll be trained to handle confidential information with care and follow internal communication etiquette.

Basic Qualifications:

• Support office operations by coordinating between departments, vendors, and visitors.
• Track office supplies and place orders to ensure everything runs smoothly day to day.
• Act as a communication bridge between executives, staff, and external contacts.
• Answer phone calls, route them to the right person, or take clear and concise messages.
• Keep your workspace organized—it sets the tone for others around you.

Preferred:

• Organized in maintaining paper and digital filing systems for quick and accurate document retrieval.
• Willing to handle office supplies, invoice tracking, and petty cash reimbursements when needed.
• Comfortable prioritizing tasks, meeting deadlines, and managing interruptions throughout the workday.
• Values professionalism, reliability, and discretion in administrative responsibilities.
• Thrives in detail-oriented, fast-paced environments where coordination and structure matter.

Benefits:

• Modern tools — no fighting with printers from 2003 or ancient filing systems.
• Full training on systems, software, and procedures — no “figure it out yourself.”
• You’ll never be stuck doing 5 jobs — we respect boundaries and job descriptions.
• We make time for coffee breaks, real lunches, and real laughs.
• Team meetings where your input is welcome — not just a formality.

You’ll participate in routine office duties like ordering supplies, restocking stationery, and managing internal mail. You’ll gain insight into how priorities shift in real time and how to stay calm and focused when things get busy. You’ll observe how professionals manage time, deadlines, and conflicting requests — and start developing those skills yourself. You’ll grow more independent each week, gradually handling small tasks on your own with confidence. You’ll be part of an environment that values precision, discretion, and proactive communication. We value consistency, integrity, and effort — and we believe all of those can be taught with the right support. No prior office experience is needed — just a positive attitude, basic computer skills, and the motivation to grow. If you’re ready to grow into a capable, reliable administrative professional, we’ll help you build a strong foundation.