Jobs Guinea-Bissau

Personal Assistant (Admin Focus) (Entry-level Employee)

Job Title	Personal Assistant (Admin Focus) (Entry-level Employee)
Employer	Rare Patient Voice
Adress: Country	Guinea-Bissau
Address: City	Bolama
Work type	Flexible
Expected Salary	817427 XOF
Posting Date	Tue Jun 10 2025
End Date	Sat Jul 05 2025

Description:

We’re looking for an Administrative Assistant who’s detail-obsessed, highly dependable, and thrives in a fast-paced environment. You’ll manage calendars, coordinate meetings, and ensure that schedules stay aligned and conflicts are avoided. Your communication skills will shine as you handle emails, phone calls, and follow-ups with clarity and poise. From booking meetings to taking notes, you handle it all with professionalism and discretion. You’re the kind of person who remembers birthdays, follows up without being asked, and keeps everything one step ahead. We’re counting on your discretion when handling sensitive information and communication. Creating and formatting reports, emails, and internal communications will be part of your daily rhythm. If there’s a better way to organize something, you’ll be the one to find it. You’ll support multiple people, but somehow make each of them feel like your top priority.

Basic Qualifications:

• Track deadlines, due dates, and project updates to ensure nothing falls through the cracks.
• Manage daily administrative tasks such as scheduling meetings, organizing calendars, booking travel, and handling correspondence.
• Take notes during meetings and distribute summaries or action items to ensure alignment and follow-through.
• Maintain digital and physical filing systems—keeping documents, records, and reports well-organized and easy to access.
• Work closely with HR, IT, or Operations to support cross-functional administrative needs.

Preferred:

• Willing to learn internal systems and adapt quickly to new software or protocols.
• Enjoys creating order, solving logistical issues, and supporting team efficiency.
• Experience managing calendars, scheduling meetings, and coordinating appointments.
• Understands how to maintain confidentiality and handle sensitive information appropriately.
• Can balance recurring admin duties with ad-hoc or project-based tasks.

Benefits:

• Weekly rituals include wins of the week, tool tips, and admin appreciation shoutouts.
• You’ll never be micromanaged — we trust you to get it done, and you will.
• You’ll get clear priorities and the trust to organize your work however you do best.
• You’ll help others feel more organized, less stressed, and more effective — that’s real impact.
• You’ll help improve processes — not just follow them.

We’ll rely on you to notice what’s missing, fill the gaps, and bring clarity to the chaos. Being adaptable is key — plans change, meetings move, but you always stay one step ahead. If “organized chaos” sounds like a challenge you’d gladly conquer, this is the place for you. You’re the kind of person who double-checks the details others forget. No task is too small, and you understand that supporting others is how big things get done. Every team needs that one person who makes everything feel just a little easier — that’s you. If your friends say you’re the planner of the group, you’ll feel right at home here. We’re looking for someone who loves structure, thrives on routine, and still knows how to adapt when things shift suddenly.