Jobs Lithuania

Executive Assistant (Entry-level Employee)

Job Title	Executive Assistant (Entry-level Employee)
Employer	Gravitas Law
Adress: Country	Lithuania
Address: City	Šiauliai
Work type	Remote
Expected Salary	1204 EUR
Posting Date	Tue Jun 10 2025
End Date	Thu Jun 26 2025

Description:

We’re searching for an Administrative Assistant who’s sharp, reliable, and ready to keep the office running like clockwork. You’ll manage calendars, schedule meetings, and make sure nothing falls through the cracks. From answering calls to organizing documents, your role keeps things efficient and professional. You’ll be the first point of contact for both internal staff and external guests, always presenting a professional tone. When someone needs something done yesterday, you’ve probably already finished it today. You can juggle multiple tasks, switch priorities quickly, and still meet every deadline. You’ll create reports, update records, and keep documents in order without missing a beat. Your communication skills are on point — friendly, clear, and professional in every message. You’re the kind of person who finds joy in spreadsheets, systems, and smooth workflows.

Basic Qualifications:

• Work closely with HR, IT, or Operations to support cross-functional administrative needs.
• Stay on top of recurring tasks and help create checklists or templates to streamline repetitive processes.
• Maintain a professional and friendly tone in all interactions—you're often the face (or voice) of the company.
• Answer phone calls and emails professionally, directing inquiries to the appropriate team members and following up when needed.
• Document SOPs and internal workflows so others can follow or take over tasks when needed.

Preferred:

• Capable of supporting one or multiple departments with routine admin support.
• Experience supporting virtual or hybrid teams and coordinating across time zones.
• Open to working closely with executives, HR, finance, or operations staff.
• Background or interest in business administration, operations, or organizational support.
• Able to assist in preparing presentations, reports, or meeting agendas.

Benefits:

• Flexible hours — organize your day around priorities, not just pings.
• You’re not “just support” — you’re the reason everything behind the scenes actually works.
• Weekly rituals include wins of the week, tool tips, and admin appreciation shoutouts.
• Your work will touch every department — operations, HR, leadership, and more.
• You’ll always be appreciated — not just when something goes wrong, but for keeping it all right.

We trust you to protect confidential info and represent the company professionally. Your input will be valued in team planning, process improvements, and task management. If a process feels clunky, you’ll be the one to improve it. You’ll be trusted with sensitive information, so discretion and integrity are key. You bring a positive attitude, professionalism, and excellent time management skills to everything you do. You’ll help onboard new hires and be a friendly face that keeps things welcoming and organized. We need someone who’s not just task-oriented, but people-oriented too. We’re looking for someone who loves structure, thrives on routine, and still knows how to adapt when things shift suddenly.