Jobs Moldova

Front Desk Secretary (Intern/Trainee)

Job Title	Front Desk Secretary (Intern/Trainee)
Employer	SolarHive Energy
Adress: Country	Moldova
Address: City	Ungheni
Work type	Full-time
Expected Salary	32187 MDL
Posting Date	Tue Jun 10 2025
End Date	Thu Jun 19 2025

Description:

We’re searching for a Secretary Intern who’s detail-oriented, organized, and ready to learn how professional offices stay on track behind the scenes. You’ll assist in organizing documents, updating digital records, and learning how structured systems keep things running smoothly. You’ll observe how documents are drafted, filed, and formatted — and slowly begin handling these tasks under supervision. You’ll help answer phone calls, take clear messages, and learn when to transfer or handle an inquiry yourself. You’ll observe how to prioritize tasks, manage daily checklists, and keep work flowing even during busy hours. You’ll help manage calendars, schedule appointments, and avoid conflicts through careful coordination. You’ll be introduced to document management systems, cloud storage tools, and shared calendars used by the whole team. You’ll support document control by updating databases, naming files clearly, and keeping records consistent and accessible. You’ll learn how to stay organized across multiple requests and how to create checklists that actually work in practice.

Basic Qualifications:

• Manage calendars, schedule appointments, and coordinate meetings for executives or departments.
• Help plan and set up internal events, team meetings, or small office celebrations.
• Build trust with your team by being reliable, respectful, and solutions-oriented.
• Ensure deadlines are met by proactively reminding others and managing shared calendars.
• Track office supplies and place orders to ensure everything runs smoothly day to day.

Preferred:

• Able to transcribe voice notes, dictation, or meeting recordings accurately and efficiently.
• Willing to liaise with building management, IT support, or external partners for office maintenance needs.
• Able to manage calendars, schedule meetings, and handle email and phone communications professionally.
• Capable of adapting to shifting priorities and assisting multiple departments or managers as needed.
• Knows how to manage stressful situations or urgent requests calmly and effectively.

Benefits:

• Quiet workspace, ergonomic chair, and everything you need to focus.
• We sponsor courses and certifications that help you level up.
• Friendly team that respects your time, your space, and your brain.
• Because without a great secretary, nothing gets done — and we never forget that.
• You're not expected to be perfect — just organized, kind, and reliable.

You’ll participate in routine office duties like ordering supplies, restocking stationery, and managing internal mail. You’ll see how workplace tone matters — when to be formal, when to be friendly, and how to read the room. You’ll observe how professionals manage time, deadlines, and conflicting requests — and start developing those skills yourself. You’ll grow more independent each week, gradually handling small tasks on your own with confidence. You’ll grow steadily in confidence, handling more complex tasks as your skills and independence develop. We’ll mentor you and provide regular feedback so you always know what you’re doing well and where you can improve. No prior office experience is needed — just a positive attitude, basic computer skills, and the motivation to grow. If you’re excited about learning the behind-the-scenes skills that keep a workplace running smoothly, this is the perfect start.