Jobs Namibia

Wedding & Social Events Assistant (Trainee)

Job Title	Wedding & Social Events Assistant (Trainee)
Employer	Verkada
Adress: Country	Namibia
Address: City	Oshakati
Work type	Flexible
Expected Salary	24876 NAD
Posting Date	Tue Jun 10 2025
End Date	Fri Jun 27 2025

Description:

We’re hiring an Event Coordinator who sees space, sound, light, and people as raw materials for unforgettable experiences. You may not have run your own event yet, but you’re the kind of person who notices when a sign is crooked, a mic goes quiet, or the snacks run low — and steps in to fix it. You’ll work side-by-side with experienced coordinators, shadowing real projects from initial planning through post-event feedback. From immersive exhibitions to rooftop gatherings, you’ll map the logistics that make magic feel seamless. You’ll source venues, negotiate pricing, and coordinate catering, tech, staffing, and transportation with efficiency and professionalism. ” You’ll shadow real coordinators and support projects like conferences, networking events, community pop-ups, or brand launches. You’ll lead walkthroughs with a vision and a clipboard, always knowing how to translate chaos into clarity. You’ll sketch room layouts, test lighting angles, and debate over which color tape works best on black floor tiles. You’ll manage RSVPs, registrations, check-ins, and follow-ups using event management software and CRM tools.

Basic Qualifications:

• Oversee event setup and teardown—ensuring all elements (seating, signage, lighting, sound) are in place and functioning properly.
• Manage guest lists, RSVPs, invitations, and registration systems—whether for conferences, weddings, brand activations, or team offsites.
• Remain calm under pressure—event day is fast-paced, and flexibility is key to success.
• Create detailed event schedules, floor plans, and task lists to keep everything running on time and aligned with the vision.
• Communicate with vendors to confirm deliveries, payments, and logistics—resolving last-minute issues calmly and professionally.

Preferred:

• Knows how to manage internal calendars and event documentation efficiently.
• Background or interest in event planning, hospitality, PR, or marketing coordination.
• Thrives in fast-paced environments where multitasking and precision are key.
• Comfortable coordinating with vendors, venues, speakers, and internal teams.
• Able to support both intimate meetings and larger conferences, launches, or networking events.

Benefits:

• We trust you to make judgment calls when things shift last minute — because they always do.
• You’ll help build budgets, timelines, vendor lists, and contingency plans that *actually* work.
• Your attention to detail, calm under pressure, and proactive mindset will be fully appreciated here.
• Flexible schedule depending on event cycles — some days are calm, others are adrenaline-filled (and we plan for both).
• You’ll have time to prep, breathe, and recover — not go straight from teardown to your inbox.

You’ll prep for the unexpected — backup mics, rain plans, coffee that doesn’t run out — because that’s your superpower. You’ll stay late when needed, arrive early, and smile even when your feet hurt — because the job isn’t done until the room is clear. You’ll monitor KPIs like attendance, engagement, budget adherence, and partner satisfaction to demonstrate event ROI. You’ll stay calm under pressure, manage teams onsite, and solve problems quickly without losing focus or tone. You’ll build habits that matter in every industry: time management, task prioritization, people skills, and owning your responsibilities. You’ll contribute in real ways, even as you’re still learning — because good events need good assistants, and we know that starts with trust. You’ll own your calendar, your team, your clipboard, and your headset — and run the show with quiet confidence. If you love controlled chaos, beautiful details, and getting things done under pressure — we want you planning our next big moment.