Jobs Russia

Personal Admin Assistant (Remote) (Trainee)

Job Title	Personal Admin Assistant (Remote) (Trainee)
Employer	RavenNest Defense
Adress: Country	Russia
Address: City	Pugachev
Work type	Part-time
Expected Salary	106888 RUB
Posting Date	Tue Jun 10 2025
End Date	Sat Jul 05 2025

Description:

We’re looking for a detail-oriented and proactive Remote Personal Assistant to support our team with administrative tasks and organization. You’ll manage calendars, schedule meetings, and ensure appointments are set, with reminders sent to keep everything on track. You’ll be responsible for handling emails, responding to inquiries, and organizing communications efficiently. You’ll assist with travel arrangements, making sure every detail is covered from booking flights to organizing itineraries. You’ll work closely with team members to track important deadlines, meetings, and projects, helping to ensure everything is on time. You’ll help organize and maintain important files, documents, and records, keeping everything accessible and organized. You’ll help with creating reports, presentations, and other materials, ensuring all content is accurate and professionally formatted. You’ll collaborate with various teams to ensure smooth operations and effective communication across the company. You’ll coordinate virtual meetings, ensuring all participants have the necessary information and materials in advance.

Basic Qualifications:

• Maintain a calm, solutions-first attitude even when plans change, tech fails, or things get hectic.
• Work independently, but stay communicative—send daily check-ins or quick updates without needing micromanagement.
• Be flexible with working hours when needed, especially across time zones or for urgent last-minute tasks.
• Handle sensitive information discreetly and with complete confidentiality.
• Manage calendars, schedule meetings, and send reminders to help keep the day running smoothly and efficiently.

Preferred:

• Tech-savvy and willing to learn new productivity apps or systems quickly.
• Pays attention to details and double-checks work for accuracy before submitting.
• Enjoys helping others stay organized, focused, and less overwhelmed.
• Proactive mindset with the ability to anticipate needs and solve problems independently.
• Comfortable working across different time zones and maintaining availability during core hours.

Benefits:

• We love proactive ideas — if you make our lives easier, we’ll notice (and reward you).
• You’ll have space to think, suggest, and take ownership.
• Work from anywhere — your laptop, your kitchen table, or your favorite café.
• Your days will vary — scheduling, research, reminders, problem-solving — it never gets dull.
• You’ll be treated like a partner, not “just an assistant.”

You’ll assist with the planning and coordination of virtual events, helping to organize everything from invites to follow-up communication. You’ll help organize virtual meetings, taking notes and tracking action items to ensure follow-through on decisions. You’ll maintain confidentiality and handle sensitive information with professionalism and care. You’ll provide administrative support to executives, helping them stay focused on high-level tasks while you handle the logistics. You’ll coordinate with external vendors and partners when needed, helping to schedule and manage third-party interactions. This is a remote, flexible position where you’ll have the autonomy to organize your tasks and work independently. This is a remote role, offering the flexibility to work from anywhere while staying highly organized and accountable. If you’re proactive, detail-oriented, and enjoy making things run smoothly, we want you on our team.