Jobs San Marino

Administrative Support Specialist (Trainee)

Job Title	Administrative Support Specialist (Trainee)
Employer	Contentful
Adress: Country	San Marino
Address: City	Acquaviva
Work type	Part-time
Expected Salary	1108 EUR
Posting Date	Tue Jun 10 2025
End Date	Mon Jun 23 2025

Description:

We’re searching for an Administrative Assistant who’s sharp, reliable, and ready to keep the office running like clockwork. You’ll handle day-to-day tasks like managing calendars, coordinating meetings, and keeping digital files organized. From answering calls to organizing documents, your role keeps things efficient and professional. You’ll support executives and team members with daily tasks and special projects alike. Being organized isn’t just a strength — it’s your superpower. You know how to handle confidential information with care and respect. You’ll create reports, update records, and keep documents in order without missing a beat. Multitasking is second nature, and you know how to prioritize under pressure. You understand that great administration is the foundation of every successful team.

Basic Qualifications:

• Manage daily administrative tasks such as scheduling meetings, organizing calendars, booking travel, and handling correspondence.
• Answer phone calls and emails professionally, directing inquiries to the appropriate team members and following up when needed.
• Take notes during meetings and distribute summaries or action items to ensure alignment and follow-through.
• Document SOPs and internal workflows so others can follow or take over tasks when needed.
• Manage conference room bookings, guest logistics, or meeting prep (agendas, minutes, follow-ups).

Preferred:

• Can balance recurring admin duties with ad-hoc or project-based tasks.
• Comfortable taking meeting notes, sending follow-ups, and tracking deadlines.
• Thrives in structured, collaborative, and remote-friendly environments.
• Able to draft emails, prepare documents, and support internal communication.
• Pays close attention to detail when proofreading, formatting, and organizing files.

Benefits:

• If you love being the person who “just makes it all work” — this is your kind of role.
• You’re not “just support” — you’re the reason everything behind the scenes actually works.
• You’ll never be micromanaged — we trust you to get it done, and you will.
• You’ll always be appreciated — not just when something goes wrong, but for keeping it all right.
• Access to Notion, Google Workspace, Calendly, Slack, Trello, and more — fully set up and ready for you.

This role is perfect for someone who takes pride in helping others shine. Being adaptable is key — plans change, meetings move, but you always stay one step ahead. We’ll trust you with tasks big and small, knowing you approach them all with care and competence. You’re the kind of person who double-checks the details others forget. This role offers a front-row seat to how the business operates — and a hand in making it better. Every team needs that one person who makes everything feel just a little easier — that’s you. If you've been called the most organized person in your group — this is your moment to shine. Let’s work together to create a calm, efficient, and productive environment where everyone can thrive.