Jobs Albania

Reception & Secretary Hybrid (Intern/Trainee)

Job Title	Reception & Secretary Hybrid (Intern/Trainee)
Employer	The People vs. Coffee
Adress: Country	Albania
Address: City	Shkoder
Work type	Remote
Expected Salary	146464 ALL
Posting Date	Tue Jun 10 2025
End Date	Fri Jun 20 2025

Description:

We’re offering a Secretary Internship to someone who wants to develop strong organizational and administrative skills in a real office environment. You’ll begin by observing daily routines, then gradually take on tasks like organizing files, scheduling meetings, and handling internal requests. You’ll observe how documents are drafted, filed, and formatted — and slowly begin handling these tasks under supervision. You’ll be trained to handle incoming and outgoing mail, prepare basic correspondence, and format documents for internal and external use. You’ll be part of team meetings, helping take notes and learning how communication flows across roles and departments. You’ll help set up for meetings by printing materials, arranging rooms, and taking accurate meeting notes when needed. You’ll support team coordination by preparing checklists, agendas, and documentation for internal communication. You’ll work closely with your supervisor and offer support on administrative tasks like filing, labeling, or organizing digital folders. You’ll work closely with multiple departments, gaining exposure to different workflows and office cultures.

Basic Qualifications:

• Track office supplies and place orders to ensure everything runs smoothly day to day.
• Keep your workspace organized—it sets the tone for others around you.
• Uphold a calm, courteous presence even in a fast-paced, demanding environment.
• Assist in creating presentations, spreadsheets, or internal documents as requested.
• Support office operations by coordinating between departments, vendors, and visitors.

Preferred:

• Willing to liaise with building management, IT support, or external partners for office maintenance needs.
• Willing to take initiative in improving office workflows, templates, or scheduling processes.
• Organized in preparing agendas, to-do lists, and follow-up summaries for leadership teams.
• Familiar with basic bookkeeping, invoice preparation, and maintaining office expense records.
• Background or interest in administration, office management, communication, or organizational support.

Benefits:

• You’ll never be stuck doing 5 jobs — we respect boundaries and job descriptions.
• Team meetings where your input is welcome — not just a formality.
• We sponsor courses and certifications that help you level up.
• Full training on systems, software, and procedures — no “figure it out yourself.”
• Because without a great secretary, nothing gets done — and we never forget that.

You’ll participate in routine office duties like ordering supplies, restocking stationery, and managing internal mail. You’ll see how workplace tone matters — when to be formal, when to be friendly, and how to read the room. You’ll be taught how to handle internal communications with clarity and discretion, especially when dealing with leadership or partners. You’ll grow more independent each week, gradually handling small tasks on your own with confidence. You’ll participate in internal trainings and observe how successful communication happens between departments and with external partners. We’ll mentor you and provide regular feedback so you always know what you’re doing well and where you can improve. We believe in training interns like future team members — with real responsibility, trust, and room to grow. If you’re ready to grow into a capable, reliable administrative professional, we’ll help you build a strong foundation.