Jobs Austria

Conference & Expo Coordinator (Intern/Trainee)

Job Title	Conference & Expo Coordinator (Intern/Trainee)
Employer	BlueEcho Studios
Adress: Country	Austria
Address: City	Kapfing
Work type	Remote
Expected Salary	1621 EUR
Posting Date	Tue Jun 10 2025
End Date	Tue Jul 01 2025

Description:

We’re looking for an Event Coordinator Intern who’s already been organizing things their whole life — now it’s time to do it professionally. You’ll plan and execute events from A to Z, whether it’s a 10-person breakfast or a 1,000-person launch party. You’ll work closely with artists, performers, designers, and producers to make creative ideas real — on time and within budget. You’ll join our team to learn how real events are built — from internal brainstorms to final wrap-up reports. You’ll handle the not-so-glamorous stuff — permits, checklists, catering allergies — with just as much passion as the stage design. You’ll get to know what makes a good event team — communication, anticipation, clarity, and a little sense of humor when things go sideways. You’ll lead walkthroughs with a vision and a clipboard, always knowing how to translate chaos into clarity. You’ll quickly see that great events are 20% creativity and 80% knowing what could go wrong and fixing it before it does. You’ll help manage logistics: printing badges, organizing supplies, coordinating couriers, prepping event kits — and yes, sometimes taping down cables.

Basic Qualifications:

• Manage guest lists, RSVPs, invitations, and registration systems—whether for conferences, weddings, brand activations, or team offsites.
• Represent the brand or organization professionally—making sure all touchpoints reflect quality and attention to detail.
• Stay up to date on event trends, technology, and design to offer fresh ideas and solutions for each event type.
• Prepare and distribute event materials such as name badges, programs, agendas, signage, or welcome kits.
• Communicate with vendors to confirm deliveries, payments, and logistics—resolving last-minute issues calmly and professionally.

Preferred:

• Able to create event timelines, budgets, and checklists to ensure smooth operations.
• Experience assisting in the planning and execution of corporate, social, or virtual events.
• Comfortable coordinating with vendors, venues, speakers, and internal teams.
• Open to traveling or working evenings/weekends depending on event schedules.
• Understands how to source materials, negotiate contracts, and handle last-minute changes.

Benefits:

• Flexible schedule depending on event cycles — some days are calm, others are adrenaline-filled (and we plan for both).
• You’ll be seen, trusted, and thanked — not just at the afterparty, but every step of the way.
• We offer hybrid/remote flexibility where possible — because burnout isn’t a badge of honor here.
• If you get a thrill from packed schedules, polished signage, and knowing every name on the guest list — welcome to your dream job.
• Opportunities to grow into senior event manager, producer, or director of operations roles.

You’ll be present on event day — helping guests, answering questions, assisting the team, and watching how a great event flows in real time. You’ll stay late when needed, arrive early, and smile even when your feet hurt — because the job isn’t done until the room is clear. You’ll monitor KPIs like attendance, engagement, budget adherence, and partner satisfaction to demonstrate event ROI. You’ll stay calm under pressure, manage teams onsite, and solve problems quickly without losing focus or tone. You’ll work weekends and late nights when the event calls for it — and still feel proud when the last cable gets rolled up. You’ll create moments that feel effortless for the guests — because you did the hard work behind the scenes. ” You already have the instincts — we’ll give you the tools, the structure, and the team to help you turn talent into a career. If organizing feels natural, and being “the one who handles it” never scared you — this internship was made for you.