Jobs China

Back Office Assistant (Intern/Trainee)

Job Title	Back Office Assistant (Intern/Trainee)
Employer	Skyloom Technologies
Adress: Country	China
Address: City	Dipu
Work type	Flexible
Expected Salary	9000 CNY
Posting Date	Tue Jun 10 2025
End Date	Fri Jun 27 2025

Description:

We’re searching for an Administrative Assistant who’s sharp, reliable, and ready to keep the office running like clockwork. You’ll manage calendars, coordinate meetings, and ensure that schedules stay aligned and conflicts are avoided. Your communication skills will shine as you handle emails, phone calls, and follow-ups with clarity and poise. Whether it's preparing a slide deck or ordering office supplies, you always deliver with precision. Your desk may look calm, but you’ll be multitasking like a pro behind the scenes. You can juggle multiple tasks, switch priorities quickly, and still meet every deadline. You’ll create reports, update records, and keep documents in order without missing a beat. If there’s a better way to organize something, you’ll be the one to find it. You’ll support multiple people, but somehow make each of them feel like your top priority.

Basic Qualifications:

• Maintain a professional and friendly tone in all interactions—you're often the face (or voice) of the company.
• Assist in onboarding new employees by preparing documentation, setting up accounts, and scheduling orientation meetings.
• Draft and proofread memos, internal announcements, or external communications for clarity and professionalism.
• Document SOPs and internal workflows so others can follow or take over tasks when needed.
• Identify ways to make processes more efficient—whether it's through automation, better tools, or simple checklists.

Preferred:

• Strong organizational and time management skills for handling multiple administrative tasks.
• Comfortable with data entry, filing systems, and maintaining digital and physical records.
• Can help improve office efficiency by suggesting tools or process tweaks.
• Willing to learn internal systems and adapt quickly to new software or protocols.
• Thrives in structured, collaborative, and remote-friendly environments.

Benefits:

• Async-friendly team — we respect your deep work time and provide clear, written communication.
• You’ll manage real tasks that free up leadership time and reduce chaos — you’re the calm in the storm.
• We support your learning — templates, process documents, and mentorship are all included.
• You’ll get clear priorities and the trust to organize your work however you do best.
• Weekly rituals include wins of the week, tool tips, and admin appreciation shoutouts.

This role is perfect for someone who takes pride in helping others shine. You’ll anticipate needs before anyone has to ask — you just get it done. If “organized chaos” sounds like a challenge you’d gladly conquer, this is the place for you. This is not just a support role — it’s a key position that helps everyone stay productive. No task is too small, and you understand that supporting others is how big things get done. You’ll help onboard new hires and be a friendly face that keeps things welcoming and organized. No task is too small when you know it’s part of something bigger. This role isn’t just about admin — it’s about enabling the entire team to do their best work.