Jobs Costa Rica

School Secretary (Entry-level Employee)

Job Title	School Secretary (Entry-level Employee)
Employer	Glide
Adress: Country	Costa Rica
Address: City	Santa Cecilia
Work type	Part-time
Expected Salary	771451 CRC
Posting Date	Wed Jun 18 2025
End Date	Tue Jul 01 2025

Description:

We’re welcoming a Secretary Trainee who wants to understand the heartbeat of a functioning office and support daily operations with care and precision. You’ll assist in organizing documents, updating digital records, and learning how structured systems keep things running smoothly. You’ll assist in preparing reports, formatting letters, and proofreading outgoing documents for grammar and accuracy. You’ll be responsible for answering calls and emails professionally and routing them to the appropriate person or department. You’ll observe how to prioritize tasks, manage daily checklists, and keep work flowing even during busy hours. You’ll learn how to prepare meeting rooms, manage guest check-ins, and take minutes during internal meetings. You’ll be introduced to document management systems, cloud storage tools, and shared calendars used by the whole team. You’ll support team leaders with small tasks like printing, copying, organizing folders, or preparing reports. You’ll work closely with multiple departments, gaining exposure to different workflows and office cultures.

Basic Qualifications:

• Handle ad hoc administrative duties as they arise with professionalism and efficiency.
• Build trust with your team by being reliable, respectful, and solutions-oriented.
• Anticipate scheduling conflicts or logistical issues before they become a problem.
• Take pride in small details—typos, missed appointments, or lost paperwork don’t happen on your watch.
• Help plan and set up internal events, team meetings, or small office celebrations.

Preferred:

• Able to manage calendars, schedule meetings, and handle email and phone communications professionally.
• Willing to handle office supplies, invoice tracking, and petty cash reimbursements when needed.
• Capable of adapting to shifting priorities and assisting multiple departments or managers as needed.
• Enjoys helping teams stay organized, informed, and productive through behind-the-scenes support.
• Able to coordinate logistics for meetings, travel, or events with vendors, attendees, and internal teams.

Benefits:

• We sponsor courses and certifications that help you level up.
• You’re the calm in the storm — and we make sure you’re supported through it.
• You're not expected to be perfect — just organized, kind, and reliable.
• Full training on systems, software, and procedures — no “figure it out yourself.”
• We track performance, but we also track appreciation.

You’ll monitor office supplies, track inventory, and help with simple purchasing tasks when something runs low. You’ll help monitor office needs and supplies, placing orders or updating inventories when necessary. You’ll receive feedback regularly and be guided on how to improve your time management and communication. You’ll receive constructive feedback from your supervisor and guidance on building good habits like time blocking and task prioritization. We’ll mentor you through real assignments so you can build not just experience, but also trust and responsibility. You don’t need a polished resume — just a willingness to learn, show up on time, and be a reliable part of the team. This internship is ideal for someone who wants to grow into a career in office management, executive support, or operations. If you’re ready to build skills that transfer across industries and work with people who want to see you succeed, this is a great place to start.