Jobs Estonia

Remote HR Workflow Manager (Trainee)

Job Title	Remote HR Workflow Manager (Trainee)
Employer	VerdeVista Gardens
Adress: Country	Estonia
Address: City	Paldiski
Work type	Remote
Expected Salary	1060 EUR
Posting Date	Tue Jun 10 2025
End Date	Sun Jun 29 2025

Description:

We’re looking for a Remote HR Coordinator to support our HR team by managing recruitment, onboarding, and employee relations. You’ll assist in the full cycle of recruitment, from posting job ads to scheduling interviews and onboarding new team members. You’ll be responsible for scheduling interviews, preparing onboarding materials, and supporting new hires throughout their first days. You’ll handle administrative tasks like maintaining employee records, tracking attendance, and supporting payroll processes. You’ll ensure that employees have the resources they need to succeed, from training programs to performance reviews. You’ll assist in the development of HR policies, making sure they reflect our values and industry best practices. You’ll be an advocate for a positive work environment, facilitating employee engagement and addressing concerns as they arise. You’ll assist with benefits administration, helping employees understand their options and navigating health insurance, retirement plans, and other benefits. You’ll help manage the company’s benefit programs, ensuring employees have the information they need to make informed decisions.

Basic Qualifications:

• Coordinate background checks, reference checks, and employment verifications as part of the hiring pipeline.
• Track key HR metrics—turnover, onboarding completion, survey results—and present findings in simple reports or dashboards.
• Support visa, contract, or remote work documentation processes for international employees and contractors.
• Support remote onboarding workflows by preparing checklists, provisioning accounts, and ensuring new hires feel welcome from day one.
• Document internal processes clearly so they can be reused, delegated, or scaled.

Preferred:

• Able to draft offer letters, collect onboarding documents, and track completion status.
• Wants to contribute to a culture where employees feel supported and set up for success.
• Willing to follow checklists and help improve workflows over time.
• Curious about modern HR tools, onboarding automation, and team engagement strategies.
• Excited to support a growing, remote-first team and ensure smooth HR logistics.

Benefits:

• HR isn’t a back-office function here — it’s part of the heartbeat of our company.
• Your ideas for making things smoother, clearer, or more inclusive are welcomed — and often implemented.
• We support your growth with training, resources, and clear paths forward.
• We respect async communication and deep focus time — not constant pings.
• You’ll be part of a thoughtful, remote-friendly team that genuinely cares.

You’ll coordinate virtual team-building events and activities to foster camaraderie among remote employees. You’ll track HR metrics, helping to improve processes and create reports on employee engagement and turnover. You’ll manage the offboarding process, ensuring smooth exits for departing employees while protecting company assets. You’ll help plan team-building activities and initiatives to maintain a strong remote work culture. You’ll also be responsible for ensuring the company’s remote workforce is engaged, motivated, and aligned with company values. This role is remote, offering flexibility and the opportunity to grow within a dynamic, fast-paced team. You’ll be expected to maintain confidentiality, handle sensitive information with care, and approach challenges with a solutions-oriented mindset. If you’re an organized, proactive communicator who thrives in a remote environment, we’d love to have you join our team.