Jobs Estonia

Event Coordinator (Entry-level Employee)

Job Title	Event Coordinator (Entry-level Employee)
Employer	Everblue Cleaning
Adress: Country	Estonia
Address: City	Tapa
Work type	Internship
Expected Salary	1106 EUR
Posting Date	Tue Jun 10 2025
End Date	Mon Jun 23 2025

Description:

We’re looking for an Event Coordinator who thrives on logistics, creativity, and making sure nothing falls through the cracks — ever. You’ll plan and execute events from A to Z, whether it’s a 10-person breakfast or a 1,000-person launch party. You’ll work side-by-side with experienced coordinators, shadowing real projects from initial planning through post-event feedback. You’ll help build guest lists, update schedules, manage spreadsheets, and learn how many tiny moving parts go into one polished moment. You’ll help build run sheets, checklists, vendor trackers, and learn the real difference between “starting on time” and “actually flowing. You’ll be the calm during chaos, the person who solves problems before most people notice them. You’ll help scout venues, collect quotes, draft emails, and manage timelines that span dozens of people and tasks. You’ll work with tools like Google Sheets, Trello, Notion, or Asana — and get used to using emoji in comments and highlighters in documents. You’ll build moodboards for partners, timelines for teams, and calm for clients who need to see the plan.

Basic Qualifications:

• Ultimately, turn ideas into memorable, well-run events that deliver value, excitement, and connection.
• Track event budgets, process invoices, and monitor expenses to avoid overruns while maximizing quality and impact.
• Contribute to a positive team environment by supporting others, staying organized, and communicating clearly throughout planning.
• Remain calm under pressure—event day is fast-paced, and flexibility is key to success.
• Gather post-event feedback through surveys, debriefs, or analytics to identify areas for improvement and measure success.

Preferred:

• Can help create presentation slides, agendas, name tags, or event handouts.
• Can assist with on-site or virtual registration, signage, and guest communication.
• Experience assisting in the planning and execution of corporate, social, or virtual events.
• Comfortable resolving issues quickly and professionally during live events.
• Able to support both intimate meetings and larger conferences, launches, or networking events.

Benefits:

• We provide planning tools, templates, and team support — but your organization and people skills make the magic happen.
• You’ll be seen, trusted, and thanked — not just at the afterparty, but every step of the way.
• We offer hybrid/remote flexibility where possible — because burnout isn’t a badge of honor here.
• Every smooth timeline, happy guest, and “wow, that was seamless” moment has your fingerprints on it.
• You’ll coordinate with venues, caterers, speakers, designers, tech crews, and clients — all part of your daily dance.

You’ll source everything from risers to fog machines and know who to call when something breaks 30 minutes before doors open. You’ll stay late when needed, arrive early, and smile even when your feet hurt — because the job isn’t done until the room is clear. You’ll grow into bigger responsibilities as we see your strengths — and we’ll give you feedback every step of the way. You’ll meet people in this industry who are sharp, funny, organized, and weirdly obsessed with badge fonts — and you’ll probably find your people. You’ll build habits that matter in every industry: time management, task prioritization, people skills, and owning your responsibilities. You’ll represent the company to clients, guests, and partners — with professionalism, polish, and confidence. You’ll never say “this is just an event” — because you know how transformative a single night can be. If you dream in floorplans and lighting cues and live for the feeling when the room comes alive — this is your place.