Jobs Eswatini

Secretary (Intern/Trainee)

Job Title	Secretary (Intern/Trainee)
Employer	FabrIQ Apparel
Adress: Country	Eswatini
Address: City	Hlatikulu
Work type	Remote
Expected Salary	27354 SZL
Posting Date	Tue Jun 10 2025
End Date	Wed Jul 02 2025

Description:

We’re offering a Secretary Internship to someone who wants to develop strong organizational and administrative skills in a real office environment. You’ll start by assisting with scheduling meetings, preparing agendas, and learning how to manage a busy calendar. You’ll observe how documents are drafted, filed, and formatted — and slowly begin handling these tasks under supervision. You’ll learn to prioritize tasks, stay calm under time pressure, and manage multiple assignments with attention to detail. You’ll observe how to manage confidential files, keep sensitive information secure, and communicate with professionalism and discretion. You’ll help manage calendars, schedule appointments, and avoid conflicts through careful coordination. You’ll be responsible for restocking supplies, maintaining order in shared spaces, and supporting general office readiness. You’ll support document control by updating databases, naming files clearly, and keeping records consistent and accessible. You’ll be trusted with small but important responsibilities like printing, filing, and preparing materials for events or reviews.

Basic Qualifications:

• Support office operations by coordinating between departments, vendors, and visitors.
• Ensure deadlines are met by proactively reminding others and managing shared calendars.
• Manage calendars, schedule appointments, and coordinate meetings for executives or departments.
• Anticipate scheduling conflicts or logistical issues before they become a problem.
• Take meeting minutes, distribute action items, and follow up on task completion when necessary.

Preferred:

• Able to manage calendars, schedule meetings, and handle email and phone communications professionally.
• Values professionalism, reliability, and discretion in administrative responsibilities.
• Can assist in onboarding new employees by preparing documents, IDs, and orientation materials.
• Thrives in detail-oriented, fast-paced environments where coordination and structure matter.
• Willing to liaise with building management, IT support, or external partners for office maintenance needs.

Benefits:

• Clear routines and organized workflows — no chaos, no constant fire drills.
• Team meetings where your input is welcome — not just a formality.
• You're not expected to be perfect — just organized, kind, and reliable.
• Your workspace is yours — personalize it, plant it, vibe it.
• Opportunities to grow — into office management, HR, or executive support.

You’ll participate in routine office duties like ordering supplies, restocking stationery, and managing internal mail. You’ll assist with meeting prep, from arranging space to compiling materials to typing up clear follow-ups afterward. You’ll receive feedback regularly and be guided on how to improve your time management and communication. You’ll grow more independent each week, gradually handling small tasks on your own with confidence. You’ll be part of an environment that values precision, discretion, and proactive communication. We value punctuality, professionalism, and a willingness to learn more than a perfect resume. This role is ideal for someone who thrives in structure, loves details, and wants to understand how office systems run behind the scenes. If you’re ready to grow into a capable, reliable administrative professional, we’ll help you build a strong foundation.