Jobs Guadeloupe

Virtual Scheduling Assistant (Intern/Trainee)

Job Title	Virtual Scheduling Assistant (Intern/Trainee)
Employer	EOS GmbH
Adress: Country	Guadeloupe
Address: City	Baie-Mahault
Work type	Flexible
Expected Salary	1346 EUR
Posting Date	Tue Jun 10 2025
End Date	Mon Jun 30 2025

Description:

We’re hiring a Remote Personal Assistant to provide exceptional support to our team, ensuring everything runs smoothly and efficiently. You’ll handle calendar management, schedule meetings, and ensure that no appointment or task is missed. You’ll assist with email management, responding to inquiries, and organizing messages based on urgency and importance. You’ll assist with organizing travel arrangements, booking accommodations, and ensuring seamless travel experiences for the team. You’ll also help with data entry, file management, and document organization to keep things running smoothly. You’ll help create and update internal and external communications, keeping them clear and concise. You’ll coordinate communication between different teams and ensure that everything is aligned and on track. You’ll provide personal support for special projects, including research, event planning, and gift coordination. You’ll ensure team members have what they need to stay focused on their tasks by handling personal and office-related requests.

Basic Qualifications:

• Manage recurring tasks like weekly planning, birthday reminders, invoice tracking, or subscription management.
• Handle email inboxes by flagging important messages, drafting replies, and organizing threads by priority.
• Anticipate needs—if you know there’s a meeting tomorrow, prep the agenda today.
• Assist with personal tasks like online purchases, appointments, or simple research—whatever helps free up time.
• Organize files, docs, and folders across cloud platforms like Google Drive or Dropbox so everything is tidy and accessible.

Preferred:

• Interested in growing into roles like Executive Assistant or Project Coordinator.
• Background or interest in administration, communications, business, or remote operations.
• Clear written communication skills for remote collaboration and task clarification.
• Able to handle confidential information with discretion and professionalism.
• Pays attention to details and double-checks work for accuracy before submitting.

Benefits:

• We offer real feedback — supportive, specific, and actionable.
• You’ll be treated like a partner, not “just an assistant.”
• Mental health breaks, time off, and “log off early” days are encouraged.
• Your organizational skills will be met with gratitude, not just more requests.
• You’ll work closely with someone who values your input, not just your availability.

You’ll manage day-to-day operations, ensuring everything from meetings to personal requests is handled quickly and efficiently. You’ll help organize virtual meetings, taking notes and tracking action items to ensure follow-through on decisions. You’ll maintain confidentiality and handle sensitive information with discretion and professionalism. You’ll maintain confidential information and handle sensitive matters with professionalism and discretion. You’ll maintain confidentiality and manage sensitive information with discretion and professionalism. This is a remote, flexible position where you’ll have the autonomy to organize your tasks and work independently. If you're a self-starter who enjoys supporting others and keeping things running efficiently, we want to hear from you. If you're highly organized, proactive, and love supporting others to succeed, we want you to be part of our team.