Jobs Hong Kong

Operations Assistant (Entry-level Employee)

Job Title	Operations Assistant (Entry-level Employee)
Employer	BlahTherapy
Adress: Country	Hong Kong
Address: City	Shek Tong Tsui
Work type	Internship
Expected Salary	9256 HKD
Posting Date	Tue Jun 10 2025
End Date	Fri Jun 20 2025

Description:

We’re looking for an Administrative Assistant who’s detail-obsessed, highly dependable, and thrives in a fast-paced environment. You’ll handle day-to-day tasks like managing calendars, coordinating meetings, and keeping digital files organized. From answering calls to organizing documents, your role keeps things efficient and professional. You’ll be the first point of contact for both internal staff and external guests, always presenting a professional tone. When someone needs something done yesterday, you’ve probably already finished it today. You know how to handle confidential information with care and respect. If something needs fixing, arranging, or improving — chances are, you’ve already thought of it. You’re confident using Google Workspace, Microsoft Office, or whatever new tool we throw your way. You bring structure to chaos and make the complex feel simple.

Basic Qualifications:

• Support senior leadership with confidential tasks and ensure sensitive information is handled with discretion.
• Manage daily administrative tasks such as scheduling meetings, organizing calendars, booking travel, and handling correspondence.
• Take notes during meetings and distribute summaries or action items to ensure alignment and follow-through.
• Work closely with HR, IT, or Operations to support cross-functional administrative needs.
• Answer phone calls and emails professionally, directing inquiries to the appropriate team members and following up when needed.

Preferred:

• Experience supporting virtual or hybrid teams and coordinating across time zones.
• Values accuracy, dependability, and proactive communication in support roles.
• Can balance recurring admin duties with ad-hoc or project-based tasks.
• Open to working closely with executives, HR, finance, or operations staff.
• Comfortable with data entry, filing systems, and maintaining digital and physical records.

Benefits:

• You’ll help improve processes — not just follow them.
• You’ll always be appreciated — not just when something goes wrong, but for keeping it all right.
• You’ll manage real tasks that free up leadership time and reduce chaos — you’re the calm in the storm.
• We provide tools, templates, and SOPs — but your reliability and attention to detail are the real magic.
• Async-friendly team — we respect your deep work time and provide clear, written communication.

We appreciate a sharp eye for detail and someone who catches mistakes before they happen. You’ll anticipate needs before anyone has to ask — you just get it done. You’re comfortable with tools like Excel, Google Docs, Slack, and scheduling platforms — and quick to learn others. You bring calm to chaos and order to overwhelm. No task is too small, and you understand that supporting others is how big things get done. You’ll coordinate office supplies, handle basic expense reports, and help onboard new team members. If you're the kind of person who color-codes your to-do list and sets reminders for reminders — we want to meet you. If you take pride in helping others succeed, you’re exactly who we’re looking for.