Jobs Maldives

Administrative Office Coordinator (Trainee)

Job Title	Administrative Office Coordinator (Trainee)
Employer	Zenbound Retreats
Adress: Country	Maldives
Address: City	Malé
Work type	Part-time
Expected Salary	17434 MVR
Posting Date	Tue Jun 10 2025
End Date	Wed Jun 25 2025

Description:

We’re looking for an Administrative Assistant who’s detail-obsessed, highly dependable, and thrives in a fast-paced environment. You’ll manage calendars, coordinate meetings, and ensure that schedules stay aligned and conflicts are avoided. Your communication skills will shine as you handle emails, phone calls, and follow-ups with clarity and poise. You’ll be the first point of contact for both internal staff and external guests, always presenting a professional tone. Being organized isn’t just a strength — it’s your superpower. We’re counting on your discretion when handling sensitive information and communication. You’ll help prepare presentations, proofread documents, and make sure the details are flawless. If there’s a better way to organize something, you’ll be the one to find it. You’re the kind of person who finds joy in spreadsheets, systems, and smooth workflows.

Basic Qualifications:

• Stay organized, communicative, and detail-oriented—even when juggling many small tasks at once.
• Help plan and coordinate team events, meetings, or company-wide initiatives—whether virtual or in-person.
• Track deadlines, due dates, and project updates to ensure nothing falls through the cracks.
• Manage daily administrative tasks such as scheduling meetings, organizing calendars, booking travel, and handling correspondence.
• Process invoices, reimbursements, or purchase orders in coordination with the finance or procurement teams.

Preferred:

• Pays close attention to detail when proofreading, formatting, and organizing files.
• Background or interest in business administration, operations, or organizational support.
• Can balance recurring admin duties with ad-hoc or project-based tasks.
• Organized in managing task lists, recurring checklists, and internal processes.
• Willing to learn internal systems and adapt quickly to new software or protocols.

Benefits:

• You’ll help run the business without needing to be in the spotlight — but you’ll be respected like you are.
• Opportunities to grow into operations manager, executive assistant, or project coordinator roles.
• You’ll help improve processes — not just follow them.
• We value clarity, kindness, and communication — and we’ll model it in return.
• Flexible hours — organize your day around priorities, not just pings.

You’ll help streamline processes, propose efficiencies, and maybe even reorganize that shared drive no one touches. Your input will be valued in team planning, process improvements, and task management. If “organized chaos” sounds like a challenge you’d gladly conquer, this is the place for you. This is not just a support role — it’s a key position that helps everyone stay productive. You bring a positive attitude, professionalism, and excellent time management skills to everything you do. You take initiative and follow through — no need for reminders or micromanagement. No task is too small when you know it’s part of something bigger. If you’re dependable, detail-loving, and secretly enjoy color-coded spreadsheets — let’s talk.