Jobs Malta

Office Assistant (Trainee)

Job Title	Office Assistant (Trainee)
Employer	Clever
Adress: Country	Malta
Address: City	Bingemma
Work type	Remote
Expected Salary	998 EUR
Posting Date	Tue Jun 10 2025
End Date	Sat Jul 05 2025

Description:

Join our team as an Administrative Assistant and become the reliable backbone of daily operations. You’ll coordinate schedules, meetings, and travel plans to make sure everything runs on time and without stress. From answering calls to organizing documents, your role keeps things efficient and professional. Whether it's preparing a slide deck or ordering office supplies, you always deliver with precision. When someone needs something done yesterday, you’ve probably already finished it today. You know how to handle confidential information with care and respect. You’ll assist with preparing presentations, updating reports, and handling sensitive data with care. You’ll manage inboxes, draft clear emails, and make sure important messages don’t fall through the cracks. You bring structure to chaos and make the complex feel simple.

Basic Qualifications:

• Process invoices, reimbursements, or purchase orders in coordination with the finance or procurement teams.
• Assist in onboarding new employees by preparing documentation, setting up accounts, and scheduling orientation meetings.
• Maintain a professional and friendly tone in all interactions—you're often the face (or voice) of the company.
• Act as a point of contact for internal team needs and help resolve small problems before they grow bigger.
• Identify ways to make processes more efficient—whether it's through automation, better tools, or simple checklists.

Preferred:

• Capable of supporting one or multiple departments with routine admin support.
• Willing to manage internal documentation and keep SOPs updated.
• Familiar with customer service tasks like answering emails, calls, or chat inquiries.
• Open to working closely with executives, HR, finance, or operations staff.
• Values accuracy, dependability, and proactive communication in support roles.

Benefits:

• You’re not “just support” — you’re the reason everything behind the scenes actually works.
• You’ll always be appreciated — not just when something goes wrong, but for keeping it all right.
• You’ll help others feel more organized, less stressed, and more effective — that’s real impact.
• You’ll never be micromanaged — we trust you to get it done, and you will.
• You’ll track tasks, manage documents, update trackers, and bring order to busy days.

We trust you to protect confidential info and represent the company professionally. You’re tech-savvy and comfortable learning new tools to make workflows smoother. If “organized chaos” sounds like a challenge you’d gladly conquer, this is the place for you. You bring calm to chaos and order to overwhelm. This role offers a front-row seat to how the business operates — and a hand in making it better. You’ll coordinate office supplies, handle basic expense reports, and help onboard new team members. If you've been called the most organized person in your group — this is your moment to shine. If you’re dependable, detail-loving, and secretly enjoy color-coded spreadsheets — let’s talk.