Jobs New Caledonia

Trade Show Coordinator (Trainee)

Job Title	Trade Show Coordinator (Trainee)
Employer	NovaNest Coworking
Adress: Country	New Caledonia
Address: City	Dumbea
Work type	Full-time
Expected Salary	152444 XPF
Posting Date	Tue Jun 10 2025
End Date	Mon Jun 30 2025

Description:

We’re looking for an Event Coordinator who thrives on logistics, creativity, and making sure nothing falls through the cracks — ever. If you’re the one your classmates asked to “just make a Google Doc,” or the person who handled the whole graduation party while smiling — we’re talking to you. You’ll work side-by-side with experienced coordinators, shadowing real projects from initial planning through post-event feedback. You’ll help build guest lists, update schedules, manage spreadsheets, and learn how many tiny moving parts go into one polished moment. You’ll handle the not-so-glamorous stuff — permits, checklists, catering allergies — with just as much passion as the stage design. You’ll build detailed run-of-show documents, production schedules, and contingency plans that keep things on track — even when surprises arise. You’ll help scout venues, collect quotes, draft emails, and manage timelines that span dozens of people and tasks. You’ll sketch room layouts, test lighting angles, and debate over which color tape works best on black floor tiles. You’ll assist with setup, signage, registration desks, print materials, and all the “small” things that make events feel effortless.

Basic Qualifications:

• Stay up to date on event trends, technology, and design to offer fresh ideas and solutions for each event type.
• Research venues, negotiate contracts, and secure suppliers such as caterers, decorators, AV teams, or security personnel.
• Build relationships with reliable vendors, venues, and freelancers to streamline future planning.
• Track event budgets, process invoices, and monitor expenses to avoid overruns while maximizing quality and impact.
• Oversee event setup and teardown—ensuring all elements (seating, signage, lighting, sound) are in place and functioning properly.

Preferred:

• Strong organizational skills and attention to detail when managing multiple event elements.
• Values teamwork, clear communication, and audience satisfaction.
• Enjoys problem-solving and creating memorable, well-run experiences for attendees.
• Familiar with event marketing, including email campaigns, social media promotion, or printed collateral.
• Experience collecting RSVPs, tracking attendee data, and generating post-event reports.

Benefits:

• Every smooth timeline, happy guest, and “wow, that was seamless” moment has your fingerprints on it.
• We respect your hustle, your spreadsheets, and your 3 backup plans nobody else saw.
• We trust you to make judgment calls when things shift last minute — because they always do.
• Work remotely or on-site to plan and manage events that people actually remember — not just attend.
• You’ll oversee real events from concept to cleanup — vendor calls, run sheets, guest lists, and all the magic in between.

You’ll collect post-event feedback and help translate learnings into even stronger events in the future. You’ll liaise with marketing to ensure branding, messaging, and visuals are aligned across the full attendee experience. You’ll receive hands-on mentorship, feedback, and a safe space to make mistakes, ask questions, and gain real experience. You’ll meet people in this industry who are sharp, funny, organized, and weirdly obsessed with badge fonts — and you’ll probably find your people. You’ll build habits that matter in every industry: time management, task prioritization, people skills, and owning your responsibilities. You’ll represent the company to clients, guests, and partners — with professionalism, polish, and confidence. You’ll leave this internship with stories, confidence, and a portfolio of events you helped make happen. If you’re ready to be useful, organized, proactive, and a little obsessive about small things that create big moments — this is where it starts.