Jobs Nigeria

Administrative Secretary (Intern/Trainee)

Job Title	Administrative Secretary (Intern/Trainee)
Employer	Treeform Architects
Adress: Country	Nigeria
Address: City	Ilorin
Work type	Remote
Expected Salary	1758814 NGN
Posting Date	Tue Jun 10 2025
End Date	Sat Jun 21 2025

Description:

We’re looking for a Secretary Trainee who’s organized, eager to learn, and ready to support daily office operations in a real-world setting. You’ll start by learning how to manage schedules, set reminders, and prepare materials for meetings or briefings. You’ll assist in creating memos, organizing files, and entering data accurately into internal systems. You’ll learn to prioritize tasks, stay calm under time pressure, and manage multiple assignments with attention to detail. You’ll assist with drafting emails, proofreading documents, and maintaining digital and paper records. You’ll observe how senior staff manage their workload and begin to apply similar strategies to your daily responsibilities. You’ll support team coordination by preparing checklists, agendas, and documentation for internal communication. You’ll work closely with your supervisor and offer support on administrative tasks like filing, labeling, or organizing digital folders. You’ll learn how to stay organized across multiple requests and how to create checklists that actually work in practice.

Basic Qualifications:

• Build trust with your team by being reliable, respectful, and solutions-oriented.
• Handle incoming and outgoing emails, prioritizing urgency and ensuring timely responses.
• Take pride in small details—typos, missed appointments, or lost paperwork don’t happen on your watch.
• Take meeting minutes, distribute action items, and follow up on task completion when necessary.
• Prepare, format, and proofread official correspondence, reports, or meeting notes.

Preferred:

• Background or interest in administration, office management, communication, or organizational support.
• Thrives in detail-oriented, fast-paced environments where coordination and structure matter.
• Able to transcribe voice notes, dictation, or meeting recordings accurately and efficiently.
• Proficient in using office software such as Microsoft Word, Excel, Outlook, and Google Workspace.
• Willing to handle office supplies, invoice tracking, and petty cash reimbursements when needed.

Benefits:

• Full training on systems, software, and procedures — no “figure it out yourself.”
• Your workspace is yours — personalize it, plant it, vibe it.
• You’ll never be stuck doing 5 jobs — we respect boundaries and job descriptions.
• No cold calls, no shady tasks — everything is upfront and ethical.
• Because without a great secretary, nothing gets done — and we never forget that.

You’ll monitor office supplies, track inventory, and help with simple purchasing tasks when something runs low. You’ll help monitor office needs and supplies, placing orders or updating inventories when necessary. You’ll be taught how to handle internal communications with clarity and discretion, especially when dealing with leadership or partners. You’ll grow more independent each week, gradually handling small tasks on your own with confidence. You’ll participate in internal trainings and observe how successful communication happens between departments and with external partners. You don’t need a polished resume — just a willingness to learn, show up on time, and be a reliable part of the team. This role is ideal for someone who thrives in structure, loves details, and wants to understand how office systems run behind the scenes. If you’re organized, thoughtful, and excited to learn the foundations of modern office work, this is your opportunity.