Jobs San Marino

Virtual Office Assistant (Trainee)

Job Title	Virtual Office Assistant (Trainee)
Employer	NovaNest Coworking
Adress: Country	San Marino
Address: City	San Marino
Work type	Full-time
Expected Salary	1118 EUR
Posting Date	Tue Jun 10 2025
End Date	Mon Jul 07 2025

Description:

We’re hiring a detail-oriented Virtual Assistant to provide administrative support and help streamline daily operations. You’ll manage calendars, book appointments, and ensure that all scheduled meetings run smoothly and are well-coordinated. You’ll handle email management, responding to inquiries, organizing the inbox, and prioritizing messages as needed. You’ll handle document organization, data entry, and maintaining digital filing systems for easy access to important information. You’ll coordinate travel logistics, including booking flights, hotels, and preparing detailed travel itineraries for team members. You’ll support customer service by responding to customer queries, resolving issues, and providing timely and accurate information. You’ll help maintain a system for tracking expenses, invoices, and managing financial documents with accuracy. You’ll assist with social media management, scheduling posts, tracking engagement, and helping to manage online communities. You’ll assist with preparing reports, presentations, and documents, ensuring accuracy and attention to detail.

Basic Qualifications:

• Manage task lists in tools like Trello, Notion, or Asana, updating progress and checking in when deadlines approach.
• Respond to client inquiries, book appointments, and send reminders—making sure nothing falls through the cracks.
• Help organize meetings by preparing agendas, sending Zoom links, and taking notes when required.
• Coordinate with vendors, freelancers, or team members on basic logistics, follow-ups, or document sharing.
• Help streamline workflows by suggesting time-saving tools or tactics you’ve learned.

Preferred:

• Knows how to organize digital folders, set up cloud storage, and maintain clean systems.
• Wants to grow into roles like Executive Assistant, Project Coordinator, or Operations Manager.
• Enjoys helping others stay organized, productive, and stress-free.
• Can jump between administrative, creative, and technical tasks based on need.
• Capable of tracking tasks and progress using project management platforms.

Benefits:

• Opportunities to specialize in ops, content, marketing, or client management — we help you find your path.
• You’ll assist with real work: scheduling, research, email support, file organizing, and more.
• You’ll grow in responsibility as you grow in confidence — we love promoting from within.
• Your work helps others move faster, think clearer, and breathe easier — that’s real impact.
• You’ll help business owners, creators, and teams stay organized, focused, and calm.

You’ll assist with research projects, gathering and presenting information to support business decisions and strategies. You’ll assist with financial tasks, including tracking expenses, invoicing clients, and maintaining accurate records. You’ll help with HR duties, such as scheduling interviews, onboarding new hires, and maintaining employee records. You’ll assist with organizing virtual and in-person events, ensuring all logistics are taken care of, from scheduling to follow-up. You’ll maintain confidentiality and handle sensitive information with professionalism and discretion. You’ll be responsible for managing multiple tasks and priorities, ensuring that everything runs smoothly and efficiently. This remote role offers flexibility, allowing you to manage your own time while supporting a dynamic team. If you’re organized, proactive, and love helping businesses run efficiently, we’d love to have you on our team.