Jobs Seychelles

Virtual VA (Intern/Trainee)

Job Title	Virtual VA (Intern/Trainee)
Employer	IvyNest Academy
Adress: Country	Seychelles
Address: City	Anse Boileau
Work type	Internship
Expected Salary	18281 SCR
Posting Date	Tue Jun 10 2025
End Date	Wed Jun 18 2025

Description:

We’re looking for a highly organized Virtual Assistant to provide administrative and operational support to our remote team. You’ll be responsible for managing calendars, scheduling appointments, and ensuring that meetings and deadlines are met on time. You’ll assist with email management, responding to inquiries, prioritizing messages, and organizing communications effectively. You’ll handle document organization, data entry, and maintaining digital filing systems for easy access to important information. You’ll help prepare and format reports, presentations, and other documents to support the team’s efforts. You’ll handle customer service tasks, responding to inquiries, resolving issues, and ensuring client satisfaction. You’ll engage with clients and customers, providing excellent customer service, responding to inquiries, and resolving issues. You’ll help organize company events, meetings, and webinars, ensuring that all logistics are planned and executed smoothly. You’ll assist with preparing reports, presentations, and documents, ensuring accuracy and attention to detail.

Basic Qualifications:

• Communicate updates clearly and proactively—remote work relies on visibility and trust.
• Help organize meetings by preparing agendas, sending Zoom links, and taking notes when required.
• Handle day-to-day administrative tasks such as email management, calendar scheduling, and file organization to keep operations running smoothly.
• Prepare weekly summaries or reports of completed tasks, pending items, and upcoming deadlines.
• Track recurring tasks like invoice reminders, renewal deadlines, or customer follow-ups using simple automations.

Preferred:

• Flexible with time zones and able to work independently with minimal supervision.
• Values reliability, consistency, and proactive problem-solving.
• Can support basic customer service, invoicing, or CRM updates.
• Knows how to organize digital folders, set up cloud storage, and maintain clean systems.
• Has basic social media experience — posting, monitoring, or scheduling content.

Benefits:

• Flexible hours — manage your day around tasks, not someone else's time zone.
• Your wins are visible — when the calendar’s clean, the inbox is clear, and the chaos is managed, we notice.
• Training and resources available to help you level up — from automation to client care.
• Every “Thank you, that saved my day” message? That’s you making the magic happen.
• We offer async-first collaboration — fewer meetings, more focused flow time.

You’ll conduct research on various topics to support business decisions, provide insights, and assist with content creation. You’ll maintain organized filing systems and help with document management to ensure quick access to essential information. You’ll help with HR duties, such as scheduling interviews, onboarding new hires, and maintaining employee records. You’ll help with HR tasks, including scheduling interviews, managing employee records, and assisting with onboarding new hires. You’ll manage various tasks simultaneously, helping the team stay organized, on track, and focused on high-priority work. This remote position allows you to work from anywhere while playing a key role in the team’s success and growth. If you’re highly organized, proactive, and love problem-solving, we want you to help us grow and streamline operations. If you’re organized, proactive, and love helping businesses run efficiently, we’d love to have you on our team.