Jobs Sweden

Personal Assistant (Admin Focus) (Intern/Trainee)

Job Title	Personal Assistant (Admin Focus) (Intern/Trainee)
Employer	Castelion
Adress: Country	Sweden
Address: City	Jaemjoe
Work type	Internship
Expected Salary	14504 SEK
Posting Date	Tue Jun 10 2025
End Date	Mon Jun 30 2025

Description:

We’re looking for an Administrative Assistant who’s detail-obsessed, highly dependable, and thrives in a fast-paced environment. You’ll manage calendars, coordinate meetings, and ensure that schedules stay aligned and conflicts are avoided. Your communication skills will shine as you handle emails, phone calls, and follow-ups with clarity and poise. You’ll work closely with different departments, making communication smoother and more effective. When someone needs something done yesterday, you’ve probably already finished it today. You know how to handle confidential information with care and respect. You’ll assist with preparing presentations, updating reports, and handling sensitive data with care. Your communication skills are on point — friendly, clear, and professional in every message. You’ll support multiple people, but somehow make each of them feel like your top priority.

Basic Qualifications:

• Maintain a professional and friendly tone in all interactions—you're often the face (or voice) of the company.
• Monitor office tools, subscriptions, and services to flag expirations or handle renewals on time.
• Stay organized, communicative, and detail-oriented—even when juggling many small tasks at once.
• Identify ways to make processes more efficient—whether it's through automation, better tools, or simple checklists.
• Stay on top of recurring tasks and help create checklists or templates to streamline repetitive processes.

Preferred:

• Organized in managing task lists, recurring checklists, and internal processes.
• Willing to learn internal systems and adapt quickly to new software or protocols.
• Comfortable with data entry, filing systems, and maintaining digital and physical records.
• Experience supporting virtual or hybrid teams and coordinating across time zones.
• Capable of supporting one or multiple departments with routine admin support.

Benefits:

• You’re not “just support” — you’re the reason everything behind the scenes actually works.
• We value clarity, kindness, and communication — and we’ll model it in return.
• Access to Notion, Google Workspace, Calendly, Slack, Trello, and more — fully set up and ready for you.
• Async-friendly team — we respect your deep work time and provide clear, written communication.
• Opportunities to grow into operations manager, executive assistant, or project coordinator roles.

This role is perfect for someone who takes pride in helping others shine. Your input will be valued in team planning, process improvements, and task management. You’re the type who finds satisfaction in crossing off checklists and supporting others to meet their goals. You bring calm to chaos and order to overwhelm. No task is too small, and you understand that supporting others is how big things get done. You’ll coordinate office supplies, handle basic expense reports, and help onboard new team members. No task is too small when you know it’s part of something bigger. If you take pride in helping others succeed, you’re exactly who we’re looking for.