Jobs Switzerland

Online Personal Assistant (Entry-level Employee)

Job Title	Online Personal Assistant (Entry-level Employee)
Employer	Venus Legal
Adress: Country	Switzerland
Address: City	Arzier
Work type	Flexible
Expected Salary	1449 CHF
Posting Date	Tue Jun 10 2025
End Date	Tue Jun 17 2025

Description:

We’re looking for a proactive, detail-oriented Remote Personal Assistant to support our team with administrative and organizational tasks. You’ll manage and coordinate daily schedules, making sure meetings, appointments, and tasks are organized and on time. You’ll handle a wide variety of tasks, from managing emails and phone calls to organizing documents and preparing reports. You’ll assist with travel bookings, hotel reservations, and providing detailed itineraries for business trips and personal travel. You’ll manage various projects, tracking deadlines and milestones, and ensuring that every task is completed on time. You’ll help create and update internal and external communications, keeping them clear and concise. You’ll help with creating reports, presentations, and other materials, ensuring all content is accurate and professionally formatted. You’ll support the team with personal tasks, such as ordering gifts, managing subscriptions, and arranging personal errands as needed. You’ll coordinate virtual meetings, ensuring all participants have the necessary information and materials in advance.

Basic Qualifications:

• Coordinate travel arrangements, bookings, and itineraries with an eye for detail and timing.
• Act as a gatekeeper by handling incoming requests, filtering noise, and protecting focused work time.
• Anticipate needs—if you know there’s a meeting tomorrow, prep the agenda today.
• Speak up with ideas for better workflows or time management—you’re a partner, not just a task robot.
• Take notes during meetings, prepare summaries, and track follow-ups to make sure nothing slips through the cracks.

Preferred:

• Can take vague instructions and turn them into actionable steps or tasks.
• Comfortable with tools like Google Workspace, Microsoft Office, Notion, Trello, or Slack.
• Experience managing calendars, scheduling meetings, and handling email correspondence.
• Capable of handling last-minute changes or unexpected requests calmly.
• Pays attention to details and double-checks work for accuracy before submitting.

Benefits:

• You’ll be treated like a partner, not “just an assistant.”
• If you're thoughtful, reliable, and a little obsessed with to-do lists — you’ll thrive here.
• You’ll be part of a team culture that values kindness, clarity, and GIFs.
• You’ll help organize chaos into calm — and actually be appreciated for it.
• No micromanagement — we trust you to handle tasks like a pro.

You’ll manage day-to-day operations, ensuring everything from meetings to personal requests is handled quickly and efficiently. You’ll help manage both short-term and long-term projects, ensuring all deadlines are met with high-quality results. You’ll ensure that all tasks are completed in a timely manner and that everyone is aligned with key priorities. You’ll maintain confidential information and handle sensitive matters with professionalism and discretion. You’ll collaborate closely with other team members to ensure smooth coordination of tasks and priorities. This is a remote role, offering flexibility and the chance to work with a dynamic and fast-paced team. If you're a self-starter who enjoys supporting others and keeping things running efficiently, we want to hear from you. You’ll play a crucial role in supporting the team, ensuring they can focus on their core responsibilities while you manage the rest.