Jobs Uganda

Conference & Expo Coordinator (Intern/Trainee)

Job Title	Conference & Expo Coordinator (Intern/Trainee)
Employer	Ginkgo Bioworks
Adress: Country	Uganda
Address: City	Bushenyi
Work type	Full-time
Expected Salary	6386720 UGX
Posting Date	Tue Jun 10 2025
End Date	Sat Jun 21 2025

Description:

We’re looking for an Event Coordinator who understands that a successful business event is built on structure, timing, and absolute reliability. You’ll plan and execute events that aren’t just organized — they’re inspired, unexpected, and deeply felt. You’ll manage timelines, vendor relationships, contracts, and budgets — and keep everything aligned with business objectives. From immersive exhibitions to rooftop gatherings, you’ll map the logistics that make magic feel seamless. You’ll source venues, negotiate pricing, and coordinate catering, tech, staffing, and transportation with efficiency and professionalism. You’ll be the calm during chaos, the person who solves problems before most people notice them. You’ll work with vendors, partners, talent, and internal teams to keep everyone aligned and everything on time. You’ll track expenses, negotiate costs, and make smart choices without compromising the vision. You’ll build moodboards for partners, timelines for teams, and calm for clients who need to see the plan.

Basic Qualifications:

• Create detailed event schedules, floor plans, and task lists to keep everything running on time and aligned with the vision.
• Contribute to a positive team environment by supporting others, staying organized, and communicating clearly throughout planning.
• Represent the brand or organization professionally—making sure all touchpoints reflect quality and attention to detail.
• Manage guest lists, RSVPs, invitations, and registration systems—whether for conferences, weddings, brand activations, or team offsites.
• Assist in marketing and promotion of events via email campaigns, social media posts, flyers, and community outreach.

Preferred:

• Values teamwork, clear communication, and audience satisfaction.
• Strong organizational skills and attention to detail when managing multiple event elements.
• Comfortable resolving issues quickly and professionally during live events.
• Pays attention to attendee experience, flow of the event, and brand consistency.
• Familiar with event management tools like Trello, Eventbrite, Monday.com, or Cvent.

Benefits:

• We respect your hustle, your spreadsheets, and your 3 backup plans nobody else saw.
• If you get a thrill from packed schedules, polished signage, and knowing every name on the guest list — welcome to your dream job.
• Every smooth timeline, happy guest, and “wow, that was seamless” moment has your fingerprints on it.
• You’ll work in a team that believes people come first — guests, clients, vendors, and you.
• You’re not just “the planner” — you’re the energy that holds the whole experience together.

You’ll witness the pressure behind the scenes — and learn how teamwork, preparation, and snacks keep everything moving. You’ll start small — maybe timing one session, managing one list — but each task will matter, and we’ll trust you to do it well. You’ll gather feedback, report results, and use every event to learn and raise the bar for the next one. You’ll measure success not just in numbers, but in goosebumps, moments of silence, applause, and people staying longer than planned. You’ll treat deadlines seriously, communicate proactively, and bring clarity to every step of the process. You’ll contribute in real ways, even as you’re still learning — because good events need good assistants, and we know that starts with trust. You’ll never say “this is just an event” — because you know how transformative a single night can be. If organizing feels natural, and being “the one who handles it” never scared you — this internship was made for you.