Jobs Belgium

Remote Inbox & Calendar Assistant (Intern/Trainee)

Job Title	Remote Inbox & Calendar Assistant (Intern/Trainee)
Employer	UrbanLeaf Farms
Adress: Country	Belgium
Address: City	Itegem
Work type	Part-time
Expected Salary	1590 EUR
Posting Date	Wed Jun 18 2025
End Date	Sun Jun 29 2025

Description:

We’re looking for a highly organized and efficient Remote Personal Assistant to provide top-notch administrative support to our team. You’ll handle calendar management, schedule meetings, and ensure that no appointment or task is missed. You’ll handle correspondence, including emails, phone calls, and messages, ensuring that nothing slips through the cracks. You’ll assist with travel arrangements, making sure every detail is covered from booking flights to organizing itineraries. You’ll ensure that important deadlines and tasks are met, keeping track of progress and updating the team accordingly. You’ll be the go-to person for setting up meetings, taking notes, and following up on action items. You’ll coordinate communication between different teams and ensure that everything is aligned and on track. You’ll support the team with personal tasks, such as ordering gifts, managing subscriptions, and arranging personal errands as needed. You’ll coordinate virtual meetings, ensuring all participants have the necessary information and materials in advance.

Basic Qualifications:

• Handle sensitive information discreetly and with complete confidentiality.
• Organize files, docs, and folders across cloud platforms like Google Drive or Dropbox so everything is tidy and accessible.
• Keep learning the systems and tools your client uses—even if you’ve never used them before.
• Do light internet research to gather info, compare options, or vet vendors before decisions are made.
• Support small team coordination if needed—sending reminders, checking schedules, or confirming logistics.

Preferred:

• Can take vague instructions and turn them into actionable steps or tasks.
• Clear written communication skills for remote collaboration and task clarification.
• Excellent organizational and time-management skills to juggle multiple tasks efficiently.
• Familiar with basic bookkeeping, data entry, or customer support tasks is a plus.
• Tech-savvy and willing to learn new productivity apps or systems quickly.

Benefits:

• We respect deep work — no nonstop pings or micro-requests.
• You’ll help build smooth systems, happy calendars, and a more focused team.
• Tools and software are provided — we won’t make you organize a calendar blind.
• You’ll get context for tasks — no random requests without a “why.”
• We celebrate small wins — inbox zero, perfect travel plans, a crisis averted.

You’ll assist with the planning and coordination of virtual events, helping to organize everything from invites to follow-up communication. You’ll help manage documents, contracts, and important paperwork with a high level of organization and confidentiality. You’ll ensure that all tasks are completed in a timely manner and that everyone is aligned with key priorities. You’ll use a variety of tools to stay organized and track tasks, such as task management software and communication platforms. You’ll use productivity tools to manage tasks, stay on top of deadlines, and ensure clear communication across the board. This is a remote, flexible position where you’ll have the autonomy to organize your tasks and work independently. This is a remote role, offering the flexibility to work from anywhere while staying highly organized and accountable. You’ll play an integral role in supporting our leadership team and helping them stay organized and focused on high-level priorities.