Jobs Cayman Islands

Project Secretary (Entry-level Employee)

Job Title	Project Secretary (Entry-level Employee)
Employer	Brainlab
Adress: Country	Cayman Islands
Address: City	West Bay
Work type	Internship
Expected Salary	1199 KYD
Posting Date	Tue Jun 10 2025
End Date	Thu Jun 26 2025

Description:

We’re welcoming a Secretary Trainee who wants to understand the heartbeat of a functioning office and support daily operations with care and precision. You’ll start by assisting with scheduling meetings, preparing agendas, and learning how to manage a busy calendar. You’ll help answer phones, direct calls professionally, and make sure every message is passed on correctly and promptly. You’ll handle incoming correspondence — sorting emails, mail, and messages so that nothing slips through the cracks. You’ll learn how to take clear, structured meeting notes and format them for team reference afterward. You’ll learn how to prepare meeting rooms, manage guest check-ins, and take minutes during internal meetings. You’ll learn how to speak with confidence and professionalism — both on the phone and in written communications. You’ll handle office supplies, restock stationery, and support the general upkeep of a tidy and efficient workspace. You’ll learn how to stay organized across multiple requests and how to create checklists that actually work in practice.

Basic Qualifications:

• Build trust with your team by being reliable, respectful, and solutions-oriented.
• Assist in creating presentations, spreadsheets, or internal documents as requested.
• Help plan and set up internal events, team meetings, or small office celebrations.
• Keep sensitive information confidential and follow all company data handling policies.
• Answer phone calls, route them to the right person, or take clear and concise messages.

Preferred:

• Willing to take initiative in improving office workflows, templates, or scheduling processes.
• Values professionalism, reliability, and discretion in administrative responsibilities.
• Organized in preparing agendas, to-do lists, and follow-up summaries for leadership teams.
• Comfortable prioritizing tasks, meeting deadlines, and managing interruptions throughout the workday.
• Able to transcribe voice notes, dictation, or meeting recordings accurately and efficiently.

Benefits:

• We automate what we can — so you’re not stuck doing repetitive, mindless work.
• Quiet workspace, ergonomic chair, and everything you need to focus.
• Your workspace is yours — personalize it, plant it, vibe it.
• We track performance, but we also track appreciation.
• Paid time off, sick leave, and mental health days — no guilt-tripping.

You’ll gain exposure to different communication styles — from internal memos to client emails — and practice writing your own. You’ll see how workplace tone matters — when to be formal, when to be friendly, and how to read the room. You’ll receive feedback regularly and be guided on how to improve your time management and communication. You’ll grow more independent each week, gradually handling small tasks on your own with confidence. You’ll participate in internal trainings and observe how successful communication happens between departments and with external partners. We value consistency, integrity, and effort — and we believe all of those can be taught with the right support. This internship is ideal for someone who wants to grow into a career in office management, executive support, or operations. If you’re excited about learning the behind-the-scenes skills that keep a workplace running smoothly, this is the perfect start.