Jobs China

Medical Secretary (Trainee)

Job Title	Medical Secretary (Trainee)
Employer	EOS GmbH
Adress: Country	China
Address: City	Yueliangwan
Work type	Flexible
Expected Salary	9718 CNY
Posting Date	Tue Jun 10 2025
End Date	Thu Jun 19 2025

Description:

We’re hiring a Secretary Intern who’s ready to build essential office skills while contributing to a professional, fast-paced environment. You’ll begin by observing daily routines, then gradually take on tasks like organizing files, scheduling meetings, and handling internal requests. You’ll observe how documents are drafted, filed, and formatted — and slowly begin handling these tasks under supervision. You’ll help answer phone calls, take clear messages, and learn when to transfer or handle an inquiry yourself. You’ll observe how to prioritize tasks, manage daily checklists, and keep work flowing even during busy hours. You’ll help set up for meetings by printing materials, arranging rooms, and taking accurate meeting notes when needed. You’ll receive training on professional phone and email etiquette, and you’ll begin applying those skills from your first week. You’ll work closely with a supervisor who will guide you through common admin tools like shared drives, cloud folders, and team calendars. You’ll be trusted with small but important responsibilities like printing, filing, and preparing materials for events or reviews.

Basic Qualifications:

• Handle incoming and outgoing emails, prioritizing urgency and ensuring timely responses.
• Take meeting minutes, distribute action items, and follow up on task completion when necessary.
• Keep your workspace organized—it sets the tone for others around you.
• Anticipate scheduling conflicts or logistical issues before they become a problem.
• Be the go-to person for quick answers, office info, or troubleshooting minor issues.

Preferred:

• Organized in preparing agendas, to-do lists, and follow-up summaries for leadership teams.
• Experience providing administrative or clerical support in an office, school, clinic, or legal setting.
• Values professionalism, reliability, and discretion in administrative responsibilities.
• Willing to liaise with building management, IT support, or external partners for office maintenance needs.
• Able to coordinate logistics for meetings, travel, or events with vendors, attendees, and internal teams.

Benefits:

• We make time for coffee breaks, real lunches, and real laughs.
• Managers who say “thank you” — and actually mean it.
• Friendly team that respects your time, your space, and your brain.
• Your workspace is yours — personalize it, plant it, vibe it.
• We sponsor courses and certifications that help you level up.

You’ll learn how to protect sensitive information, manage confidentiality, and handle requests with discretion. You’ll assist with meeting prep, from arranging space to compiling materials to typing up clear follow-ups afterward. You’ll receive feedback regularly and be guided on how to improve your time management and communication. You’ll receive feedback from supervisors and opportunities to reflect, improve, and gradually take more ownership of your work. You’ll be part of an environment that values precision, discretion, and proactive communication. You don’t need a polished resume — just a willingness to learn, show up on time, and be a reliable part of the team. This role is ideal for someone who thrives in structure, loves details, and wants to understand how office systems run behind the scenes. If you’re ready to build skills that transfer across industries and work with people who want to see you succeed, this is a great place to start.