Jobs Finland

Business Admin Assistant (Trainee)

Job Title	Business Admin Assistant (Trainee)
Employer	Zapier
Adress: Country	Finland
Address: City	Sotkuma
Work type	Full-time
Expected Salary	1103 EUR
Posting Date	Tue Jun 10 2025
End Date	Fri Jun 27 2025

Description:

We’re hiring an Administrative Assistant who loves keeping things in order and people on track. You’ll be the go-to person for scheduling, emails, document prep, and all the little things that make a big difference. You don’t just manage calendars — you optimize them for productivity and flow. Whether it's preparing a slide deck or ordering office supplies, you always deliver with precision. Being organized isn’t just a strength — it’s your superpower. You’re not just a note-taker — you’re a proactive planner who keeps everything moving behind the scenes. You’ll create reports, update records, and keep documents in order without missing a beat. You’ll manage inboxes, draft clear emails, and make sure important messages don’t fall through the cracks. You understand that great administration is the foundation of every successful team.

Basic Qualifications:

• Support senior leadership with confidential tasks and ensure sensitive information is handled with discretion.
• Support internal operations by ordering office supplies, coordinating deliveries, and maintaining vendor contact lists.
• Act as a point of contact for internal team needs and help resolve small problems before they grow bigger.
• Work closely with HR, IT, or Operations to support cross-functional administrative needs.
• Help plan and coordinate team events, meetings, or company-wide initiatives—whether virtual or in-person.

Preferred:

• Willing to learn internal systems and adapt quickly to new software or protocols.
• Enjoys creating order, solving logistical issues, and supporting team efficiency.
• Can help improve office efficiency by suggesting tools or process tweaks.
• Can manage travel arrangements, expense tracking, and basic invoicing tasks.
• Able to assist in preparing presentations, reports, or meeting agendas.

Benefits:

• Your calm presence helps reduce friction and solve problems before they escalate.
• You’ll work with people who value structure, transparency, and kind reminders.
• Access to Notion, Google Workspace, Calendly, Slack, Trello, and more — fully set up and ready for you.
• You’ll help run the business without needing to be in the spotlight — but you’ll be respected like you are.
• Your work will touch every department — operations, HR, leadership, and more.

We appreciate a sharp eye for detail and someone who catches mistakes before they happen. You’ll anticipate needs before anyone has to ask — you just get it done. We’ll trust you with tasks big and small, knowing you approach them all with care and competence. You bring calm to chaos and order to overwhelm. This role is fast-paced, so we need someone who stays calm and focused even when things get busy. Every team needs that one person who makes everything feel just a little easier — that’s you. If you're the kind of person who color-codes your to-do list and sets reminders for reminders — we want to meet you. We’re looking for someone who loves structure, thrives on routine, and still knows how to adapt when things shift suddenly.