Jobs Ivory Coast

Online Executive Support (Intern/Trainee)

Job Title	Online Executive Support (Intern/Trainee)
Employer	Sweet Grass Dairy
Adress: Country	Ivory Coast
Address: City	Ferkessédougou
Work type	Full-time
Expected Salary	1025815 XOF
Posting Date	Wed Jun 18 2025
End Date	Tue Jul 01 2025

Description:

We’re looking for a highly organized and efficient Remote Personal Assistant to provide top-notch administrative support to our team. You’ll manage and coordinate daily schedules, making sure meetings, appointments, and tasks are organized and on time. You’ll handle a wide variety of tasks, from managing emails and phone calls to organizing documents and preparing reports. You’ll assist with travel bookings, hotel reservations, and providing detailed itineraries for business trips and personal travel. You’ll manage various projects, tracking deadlines and milestones, and ensuring that every task is completed on time. You’ll organize and maintain important documents, contracts, and files, making sure everything is easily accessible when needed. You’ll assist in creating reports, drafting presentations, and preparing materials for meetings or conferences. You’ll handle personal tasks as needed, such as gift ordering, event planning, or research projects. You’ll assist in creating reports, preparing presentations, and helping with project management tasks.

Basic Qualifications:

• Adapt to the communication style and preferences of the person you’re assisting—some want details, others want summaries.
• Keep learning the systems and tools your client uses—even if you’ve never used them before.
• Be the calm presence behind the scenes that keeps chaos at bay and momentum moving forward.
• Work independently, but stay communicative—send daily check-ins or quick updates without needing micromanagement.
• Handle sensitive information discreetly and with complete confidentiality.

Preferred:

• Understands the importance of trust, confidentiality, and reliability in assistant roles.
• Enjoys helping others stay organized, focused, and less overwhelmed.
• Comfortable with tools like Google Workspace, Microsoft Office, Notion, Trello, or Slack.
• Capable of handling last-minute changes or unexpected requests calmly.
• Familiar with basic bookkeeping, data entry, or customer support tasks is a plus.

Benefits:

• You’ll help organize chaos into calm — and actually be appreciated for it.
• We offer real feedback — supportive, specific, and actionable.
• We understand time zones and don’t expect 24/7 replies — async-friendly by design.
• You’ll work closely with someone who values your input, not just your availability.
• We love proactive ideas — if you make our lives easier, we’ll notice (and reward you).

You’ll manage day-to-day operations, ensuring everything from meetings to personal requests is handled quickly and efficiently. You’ll help organize virtual meetings, taking notes and tracking action items to ensure follow-through on decisions. You’ll handle tasks that require discretion and a proactive approach, always anticipating the team’s needs. You’ll collaborate with the team to find ways to improve processes, making work more efficient and organized for everyone. You’ll use productivity tools to manage tasks, stay on top of deadlines, and ensure clear communication across the board. You’ll help improve processes by suggesting and implementing more efficient ways of doing tasks. If you're a self-starter who enjoys supporting others and keeping things running efficiently, we want to hear from you. If you’re a self-starter who thrives in a fast-paced, remote work environment and loves supporting others, we want to work with you.