Jobs Malawi

People Operations Assistant (Remote) (Trainee)

Job Title	People Operations Assistant (Remote) (Trainee)
Employer	PureMatter Skin
Adress: Country	Malawi
Address: City	Machinga
Work type	Part-time
Expected Salary	2395027 MWK
Posting Date	Tue Jun 10 2025
End Date	Sun Jun 29 2025

Description:

We’re looking for a Remote HR Coordinator to support our HR team by managing recruitment, onboarding, and employee relations. You’ll manage job postings, interview scheduling, and new hire onboarding, ensuring a smooth experience for every new team member. You’ll be responsible for scheduling interviews, preparing onboarding materials, and supporting new hires throughout their first days. You’ll manage and update employee records, ensuring all documentation is accurate and compliant with legal requirements. You’ll play a key role in fostering a positive company culture, ensuring that all employees feel valued and supported. You’ll ensure compliance with labor laws and assist in the implementation of HR policies that reflect best practices. You’ll ensure compliance with employment laws and company policies, helping to mitigate risks and promote fairness. You’ll collaborate with the leadership team to help develop and implement employee growth initiatives and performance reviews. You’ll help maintain an organized and compliant HR system, keeping all records accurate and up to date.

Basic Qualifications:

• Respond to Slack, email, or ticket-based inquiries quickly and clearly—remote employees rely on timely info.
• Ensure all time-off requests, sick leaves, and employment changes are processed accurately and in a timely manner.
• Coordinate background checks, reference checks, and employment verifications as part of the hiring pipeline.
• Serve as the first point of contact for HR-related questions, directing employees to the right resources or escalating when needed.
• Support remote onboarding workflows by preparing checklists, provisioning accounts, and ensuring new hires feel welcome from day one.

Preferred:

• Understands confidentiality and the importance of handling sensitive information securely.
• Comfortable communicating with candidates, employees, and hiring managers remotely.
• Comfortable maintaining digital files, updating HR systems, and ensuring accurate data entry.
• Proactive about solving small issues before they become bigger problems.
• Strong organizational skills and attention to detail when handling employee records and deadlines.

Benefits:

• Work closely with recruiters, managers, and new hires — you’re the glue that keeps it all together.
• Your ideas for making things smoother, clearer, or more inclusive are welcomed — and often implemented.
• Flexible hours — as long as onboarding runs smoothly and interviews are scheduled, you’re golden.
• You’ll help shape culture, not just manage logistics.
• Celebrate birthdays, milestones, and “just because” wins — you help make work feel human.

You’ll coordinate remote team-building activities and virtual events to strengthen the company culture. You’ll track HR metrics, helping to improve processes and create reports on employee engagement and turnover. You’ll manage the offboarding process, ensuring smooth exits for departing employees while protecting company assets. You’ll work with HR tools and software to automate and streamline various administrative processes, saving time and increasing efficiency. You’ll support HR software implementation and management to streamline tasks and improve workflows. This role is remote, offering flexibility and the opportunity to grow within a dynamic, fast-paced team. This is a remote role that offers flexibility and the opportunity to grow with a fast-moving, innovative team. If you have a passion for HR, strong organizational skills, and enjoy supporting others, this role could be the perfect fit for you.