Jobs Martinique

Conference & Expo Coordinator (Trainee)

Job Title	Conference & Expo Coordinator (Trainee)
Employer	Progeny Coffee
Adress: Country	Martinique
Address: City	Le Morne-Rouge
Work type	Flexible
Expected Salary	1582 EUR
Posting Date	Wed Jun 18 2025
End Date	Sat Jul 05 2025

Description:

We’re looking for an Event Coordinator who understands that a successful business event is built on structure, timing, and absolute reliability. If you’re the one your classmates asked to “just make a Google Doc,” or the person who handled the whole graduation party while smiling — we’re talking to you. You’ll manage timelines, vendor communication, budgets, and floorplans like a pro with a clipboard and a Plan B (and C). You’ll turn vague ideas into real schedules, real venues, and real moments people remember. You’ll source venues, negotiate pricing, and coordinate catering, tech, staffing, and transportation with efficiency and professionalism. ” You’ll shadow real coordinators and support projects like conferences, networking events, community pop-ups, or brand launches. You’ll lead walkthroughs with a vision and a clipboard, always knowing how to translate chaos into clarity. You’ll sketch room layouts, test lighting angles, and debate over which color tape works best on black floor tiles. You’ll help manage logistics: printing badges, organizing supplies, coordinating couriers, prepping event kits — and yes, sometimes taping down cables.

Basic Qualifications:

• Remain calm under pressure—event day is fast-paced, and flexibility is key to success.
• Maintain an organized archive of past event details—contacts, budgets, photos, and timelines—for reference and future planning.
• Ensure compliance with local regulations, permits, insurance requirements, and safety standards for all event types.
• Handle on-the-ground decision-making during events—problem-solving quickly when faced with weather issues, technical glitches, or vendor delays.
• Gather post-event feedback through surveys, debriefs, or analytics to identify areas for improvement and measure success.

Preferred:

• Strong organizational skills and attention to detail when managing multiple event elements.
• Comfortable coordinating with vendors, venues, speakers, and internal teams.
• Background or interest in event planning, hospitality, PR, or marketing coordination.
• Knows how to stay calm under pressure and adapt to last-minute program changes.
• Comfortable resolving issues quickly and professionally during live events.

Benefits:

• We trust you to make judgment calls when things shift last minute — because they always do.
• If you get a thrill from packed schedules, polished signage, and knowing every name on the guest list — welcome to your dream job.
• Access to tools like Trello, Eventbrite, Notion, Cvent, Google Workspace, Canva, and more — fully covered and ready to go.
• Flexible schedule depending on event cycles — some days are calm, others are adrenaline-filled (and we plan for both).
• We respect your hustle, your spreadsheets, and your 3 backup plans nobody else saw.

You’ll source everything from risers to fog machines and know who to call when something breaks 30 minutes before doors open. You’ll write production schedules, manage rehearsals, and keep the crew moving with kindness and control. You’ll grow into bigger responsibilities as we see your strengths — and we’ll give you feedback every step of the way. You’ll measure success not just in numbers, but in goosebumps, moments of silence, applause, and people staying longer than planned. You’ll treat deadlines seriously, communicate proactively, and bring clarity to every step of the process. You’ll gain real experience you can put on a resume — and stories you’ll tell every time someone says “event planning must be fun. You’ll leave this internship with stories, confidence, and a portfolio of events you helped make happen. If you dream in floorplans and lighting cues and live for the feeling when the room comes alive — this is your place.