Jobs Monaco

Administrative Assistant (Intern/Trainee)

Job Title	Administrative Assistant (Intern/Trainee)
Employer	MindWell Therapy
Adress: Country	Monaco
Address: City	Le Portier
Work type	Flexible
Expected Salary	1713 EUR
Posting Date	Tue Jun 10 2025
End Date	Tue Jun 24 2025

Description:

We’re searching for an Administrative Assistant who’s sharp, reliable, and ready to keep the office running like clockwork. You’ll coordinate schedules, meetings, and travel plans to make sure everything runs on time and without stress. From answering calls to organizing documents, your role keeps things efficient and professional. You’ll support executives and team members with daily tasks and special projects alike. When someone needs something done yesterday, you’ve probably already finished it today. You know how to handle confidential information with care and respect. You’ll assist with preparing presentations, updating reports, and handling sensitive data with care. Multitasking is second nature, and you know how to prioritize under pressure. You’ll support multiple people, but somehow make each of them feel like your top priority.

Basic Qualifications:

• Take notes during meetings and distribute summaries or action items to ensure alignment and follow-through.
• Update databases, CRMs, or spreadsheets regularly to ensure accurate information across departments.
• Process invoices, reimbursements, or purchase orders in coordination with the finance or procurement teams.
• Monitor office tools, subscriptions, and services to flag expirations or handle renewals on time.
• Prepare reports, presentations, and meeting materials using tools like Microsoft Office, Google Workspace, or Notion.

Preferred:

• Open to working closely with executives, HR, finance, or operations staff.
• Knows how to prioritize urgent tasks and communicate delays or changes professionally.
• Comfortable with data entry, filing systems, and maintaining digital and physical records.
• Values accuracy, dependability, and proactive communication in support roles.
• Willing to learn internal systems and adapt quickly to new software or protocols.

Benefits:

• You’ll work with people who value structure, transparency, and kind reminders.
• You’ll always be appreciated — not just when something goes wrong, but for keeping it all right.
• Weekly rituals include wins of the week, tool tips, and admin appreciation shoutouts.
• Async-friendly team — we respect your deep work time and provide clear, written communication.
• Your calm presence helps reduce friction and solve problems before they escalate.

We appreciate a sharp eye for detail and someone who catches mistakes before they happen. You’re tech-savvy and comfortable learning new tools to make workflows smoother. If a process feels clunky, you’ll be the one to improve it. This is not just a support role — it’s a key position that helps everyone stay productive. This role is fast-paced, so we need someone who stays calm and focused even when things get busy. You take initiative and follow through — no need for reminders or micromanagement. No task is too small when you know it’s part of something bigger. This role isn’t just about admin — it’s about enabling the entire team to do their best work.