Jobs Palau

Corporate Secretary (Entry-level Employee)

Job Title	Corporate Secretary (Entry-level Employee)
Employer	PIMFA
Adress: Country	Palau
Address: City	Ngaraard
Work type	Part-time
Expected Salary	1620 USD
Posting Date	Wed Jun 18 2025
End Date	Fri Jul 04 2025

Description:

We’re offering a Secretary Internship to someone who wants to develop strong organizational and administrative skills in a real office environment. You’ll start by learning how to manage schedules, set reminders, and prepare materials for meetings or briefings. You’ll help answer phones, direct calls professionally, and make sure every message is passed on correctly and promptly. You’ll learn to prioritize tasks, stay calm under time pressure, and manage multiple assignments with attention to detail. You’ll observe how to prioritize tasks, manage daily checklists, and keep work flowing even during busy hours. You’ll help set up for meetings by printing materials, arranging rooms, and taking accurate meeting notes when needed. You’ll receive training on professional phone and email etiquette, and you’ll begin applying those skills from your first week. You’ll support document control by updating databases, naming files clearly, and keeping records consistent and accessible. You’ll learn how to stay organized across multiple requests and how to create checklists that actually work in practice.

Basic Qualifications:

• Track office supplies and place orders to ensure everything runs smoothly day to day.
• Screen and prioritize incoming communications to reduce distractions for leadership.
• Keep sensitive information confidential and follow all company data handling policies.
• Handle incoming and outgoing emails, prioritizing urgency and ensuring timely responses.
• Ensure deadlines are met by proactively reminding others and managing shared calendars.

Preferred:

• Comfortable prioritizing tasks, meeting deadlines, and managing interruptions throughout the workday.
• Can assist in onboarding new employees by preparing documents, IDs, and orientation materials.
• Familiar with basic bookkeeping, invoice preparation, and maintaining office expense records.
• Proficient in using office software such as Microsoft Word, Excel, Outlook, and Google Workspace.
• Thrives in detail-oriented, fast-paced environments where coordination and structure matter.

Benefits:

• Team meetings where your input is welcome — not just a formality.
• We make time for coffee breaks, real lunches, and real laughs.
• You’ll never be stuck doing 5 jobs — we respect boundaries and job descriptions.
• Full training on systems, software, and procedures — no “figure it out yourself.”
• Your role is valued — not behind the scenes, but at the center of operations.

You’ll monitor office supplies, track inventory, and help with simple purchasing tasks when something runs low. You’ll help monitor office needs and supplies, placing orders or updating inventories when necessary. You’ll receive feedback regularly and be guided on how to improve your time management and communication. You’ll receive constructive feedback from your supervisor and guidance on building good habits like time blocking and task prioritization. You’ll receive consistent feedback to help build your confidence and refine your workplace habits. We value punctuality, professionalism, and a willingness to learn more than a perfect resume. This internship is ideal for someone who wants to grow into a career in office management, executive support, or operations. If you’re organized, thoughtful, and excited to learn the foundations of modern office work, this is your opportunity.