Jobs Paraguay

Community Event Organizer (Entry-level Employee)

Job Title	Community Event Organizer (Entry-level Employee)
Employer	Rare Patient Voice
Adress: Country	Paraguay
Address: City	Santa Rosa
Work type	Full-time
Expected Salary	12423206 PYG
Posting Date	Tue Jun 10 2025
End Date	Wed Jun 18 2025

Description:

We’re hiring an Event Coordinator who sees space, sound, light, and people as raw materials for unforgettable experiences. If you’re the one your classmates asked to “just make a Google Doc,” or the person who handled the whole graduation party while smiling — we’re talking to you. You’ll manage timelines, vendor communication, budgets, and floorplans like a pro with a clipboard and a Plan B (and C). From immersive exhibitions to rooftop gatherings, you’ll map the logistics that make magic feel seamless. You’ll source venues, negotiate pricing, and coordinate catering, tech, staffing, and transportation with efficiency and professionalism. ” You’ll shadow real coordinators and support projects like conferences, networking events, community pop-ups, or brand launches. You’ll help scout venues, collect quotes, draft emails, and manage timelines that span dozens of people and tasks. You’ll track expenses, negotiate costs, and make smart choices without compromising the vision. You’ll help manage logistics: printing badges, organizing supplies, coordinating couriers, prepping event kits — and yes, sometimes taping down cables.

Basic Qualifications:

• Track event budgets, process invoices, and monitor expenses to avoid overruns while maximizing quality and impact.
• Handle on-the-ground decision-making during events—problem-solving quickly when faced with weather issues, technical glitches, or vendor delays.
• Work across formats: in-person, virtual, hybrid—adapting event strategies and tools (e.g., Zoom, Hopin, Whova) accordingly.
• Create contingency plans and backups for key elements such as weather, speaker cancellations, or tech failures.
• Coordinate staffing—scheduling volunteers, ushers, tech support, or contracted staff as needed for smooth operations.

Preferred:

• Understands how to source materials, negotiate contracts, and handle last-minute changes.
• Willing to support setup, breakdown, and cleanup tasks during in-person events.
• Comfortable coordinating with vendors, venues, speakers, and internal teams.
• Can assist with on-site or virtual registration, signage, and guest communication.
• Enjoys problem-solving and creating memorable, well-run experiences for attendees.

Benefits:

• Team rituals include debriefs with snacks, shared “event wins,” and the occasional dance break on-site.
• If you get a thrill from packed schedules, polished signage, and knowing every name on the guest list — welcome to your dream job.
• You’ll coordinate with venues, caterers, speakers, designers, tech crews, and clients — all part of your daily dance.
• We reward calm leadership, clean execution, and your ability to turn chaos into coordination.
• You’ll oversee real events from concept to cleanup — vendor calls, run sheets, guest lists, and all the magic in between.

You’ll source everything from risers to fog machines and know who to call when something breaks 30 minutes before doors open. You’ll liaise with marketing to ensure branding, messaging, and visuals are aligned across the full attendee experience. You’ll grow into bigger responsibilities as we see your strengths — and we’ll give you feedback every step of the way. You’ll be surprised how much you learn in the first month — about structure, pressure, teamwork, and how to make chaos look effortless. You’ll learn how to multitask with focus, lead without shouting, and fix problems without anyone knowing there was one. You’ll reflect, debrief, and use every event to sharpen your instincts for rhythm, risk, and reward. You’ll never say “this is just an event” — because you know how transformative a single night can be. If you’re ready to be useful, organized, proactive, and a little obsessive about small things that create big moments — this is where it starts.