Jobs Tanzania

Nonprofit Events Coordinator (Entry-level Employee)

Job Title	Nonprofit Events Coordinator (Entry-level Employee)
Employer	Lightster
Adress: Country	Tanzania
Address: City	Zanzibar
Work type	Full-time
Expected Salary	4052545 TZS
Posting Date	Tue Jun 10 2025
End Date	Tue Jul 01 2025

Description:

We’re hiring an Event Coordinator who sees space, sound, light, and people as raw materials for unforgettable experiences. You’ll be responsible for organizing conferences, seminars, corporate meetings, and partner activations from planning to execution. You’ll manage timelines, vendor communication, budgets, and floorplans like a pro with a clipboard and a Plan B (and C). You’ll join our team to learn how real events are built — from internal brainstorms to final wrap-up reports. You’ll source venues, negotiate pricing, and coordinate catering, tech, staffing, and transportation with efficiency and professionalism. You’ll be the calm during chaos, the person who solves problems before most people notice them. You’ll help scout venues, collect quotes, draft emails, and manage timelines that span dozens of people and tasks. You’ll balance logistics and hospitality — making sure the space is welcoming without sacrificing execution or timelines. You’ll manage RSVPs, registrations, check-ins, and follow-ups using event management software and CRM tools.

Basic Qualifications:

• Ensure compliance with local regulations, permits, insurance requirements, and safety standards for all event types.
• Oversee event setup and teardown—ensuring all elements (seating, signage, lighting, sound) are in place and functioning properly.
• Handle on-the-ground decision-making during events—problem-solving quickly when faced with weather issues, technical glitches, or vendor delays.
• Coordinate with clients, internal teams, or stakeholders to understand event objectives, goals, and expectations.
• Prepare and distribute event materials such as name badges, programs, agendas, signage, or welcome kits.

Preferred:

• Open to traveling or working evenings/weekends depending on event schedules.
• Willing to gather feedback from participants and implement improvements for future events.
• Experience assisting in the planning and execution of corporate, social, or virtual events.
• Capable of managing logistics such as catering, transportation, AV setup, and decor.
• Able to create event timelines, budgets, and checklists to ensure smooth operations.

Benefits:

• We reward calm leadership, clean execution, and your ability to turn chaos into coordination.
• You’ll help build budgets, timelines, vendor lists, and contingency plans that *actually* work.
• Work remotely or on-site to plan and manage events that people actually remember — not just attend.
• You’re not just “the planner” — you’re the energy that holds the whole experience together.
• We respect your hustle, your spreadsheets, and your 3 backup plans nobody else saw.

You’ll source everything from risers to fog machines and know who to call when something breaks 30 minutes before doors open. You’ll start small — maybe timing one session, managing one list — but each task will matter, and we’ll trust you to do it well. You’ll monitor KPIs like attendance, engagement, budget adherence, and partner satisfaction to demonstrate event ROI. You’ll be surprised how much you learn in the first month — about structure, pressure, teamwork, and how to make chaos look effortless. You’ll bring a sense of style, timing, and structure to everything from gala dinners to community meetups. You’ll reflect, debrief, and use every event to sharpen your instincts for rhythm, risk, and reward. You’ll never say “this is just an event” — because you know how transformative a single night can be. If you dream in floorplans and lighting cues and live for the feeling when the room comes alive — this is your place.