Jobs Vatican City

Reception & Secretary Hybrid (Entry-level Employee)

Job Title	Reception & Secretary Hybrid (Entry-level Employee)
Employer	Puffin Packaging
Adress: Country	Vatican City
Address: City	Vatican Gardens
Work type	Flexible
Expected Salary	1729 EUR
Posting Date	Tue Jun 10 2025
End Date	Tue Jun 24 2025

Description:

We’re welcoming a Secretary Trainee who wants to understand the heartbeat of a functioning office and support daily operations with care and precision. As a trainee, you’ll help manage calendars, book appointments, and learn how to avoid scheduling conflicts. You’ll help answer phones, direct calls professionally, and make sure every message is passed on correctly and promptly. You’ll learn to prioritize tasks, stay calm under time pressure, and manage multiple assignments with attention to detail. You’ll observe how to prioritize tasks, manage daily checklists, and keep work flowing even during busy hours. You’ll help manage calendars, schedule appointments, and avoid conflicts through careful coordination. You’ll learn how to speak with confidence and professionalism — both on the phone and in written communications. You’ll support document control by updating databases, naming files clearly, and keeping records consistent and accessible. You’ll work closely with multiple departments, gaining exposure to different workflows and office cultures.

Basic Qualifications:

• Assist in creating presentations, spreadsheets, or internal documents as requested.
• Prepare, format, and proofread official correspondence, reports, or meeting notes.
• Handle incoming and outgoing emails, prioritizing urgency and ensuring timely responses.
• Take pride in small details—typos, missed appointments, or lost paperwork don’t happen on your watch.
• Build trust with your team by being reliable, respectful, and solutions-oriented.

Preferred:

• Comfortable preparing reports, memos, meeting minutes, or business correspondence with attention to detail.
• Values professionalism, reliability, and discretion in administrative responsibilities.
• Familiar with basic bookkeeping, invoice preparation, and maintaining office expense records.
• Comfortable updating company directories, templates, or internal communications tools.
• Pays close attention to confidentiality and data protection when handling sensitive information.

Benefits:

• You keep everything running — and we make sure you’re treated like the MVP.
• Your role is valued — not behind the scenes, but at the center of operations.
• Birthday gifts, holiday bonuses, and little surprises that say “you matter.”
• Managers who say “thank you” — and actually mean it.
• Clear routines and organized workflows — no chaos, no constant fire drills.

You’ll learn how to protect sensitive information, manage confidentiality, and handle requests with discretion. You’ll see how workplace tone matters — when to be formal, when to be friendly, and how to read the room. You’ll be encouraged to improve systems, suggest better ways to organize tasks, and take initiative where possible. You’ll grow more independent each week, gradually handling small tasks on your own with confidence. You’ll be part of an environment that values precision, discretion, and proactive communication. We value consistency, integrity, and effort — and we believe all of those can be taught with the right support. This role is ideal for someone who thrives in structure, loves details, and wants to understand how office systems run behind the scenes. If you’re responsible, respectful, and ready to begin a meaningful professional journey, we’d love to help you take the first step.