Jobs Zambia

Virtual Office Assistant (Intern/Trainee)

Job Title	Virtual Office Assistant (Intern/Trainee)
Employer	EOS GmbH
Adress: Country	Zambia
Address: City	Livingstone
Work type	Internship
Expected Salary	44547 ZMW
Posting Date	Tue Jun 10 2025
End Date	Thu Jun 19 2025

Description:

We’re hiring a highly organized Virtual Assistant to support our team with a variety of administrative tasks and improve operational efficiency. You’ll be responsible for scheduling meetings, managing calendars, and ensuring appointments are organized and never missed. You’ll assist with email management, responding to inquiries, prioritizing messages, and organizing communications effectively. You’ll assist with document preparation, managing files, and maintaining a well-organized system for easy access to key information. You’ll help prepare and format reports, presentations, and other documents to support the team’s efforts. You’ll coordinate travel arrangements, from booking flights and hotels to organizing complete travel itineraries. You’ll handle customer inquiries and ensure a positive experience by providing timely and professional responses. You’ll help organize company events, meetings, and webinars, ensuring that all logistics are planned and executed smoothly. You’ll assist with preparing reports, presentations, and documents, ensuring accuracy and attention to detail.

Basic Qualifications:

• Handle day-to-day administrative tasks such as email management, calendar scheduling, and file organization to keep operations running smoothly.
• Prepare weekly summaries or reports of completed tasks, pending items, and upcoming deadlines.
• Keep files and cloud storage neatly organized for quick access across Google Drive, Dropbox, or other systems.
• Keep SOPs and task documentation updated so things stay clear for you and anyone else who joins the team.
• Conduct light research, data entry, or spreadsheet updates with accuracy and attention to detail.

Preferred:

• Capable of tracking tasks and progress using project management platforms.
• Knows how to prioritize urgent tasks and manage deadlines in a remote setting.
• Comfortable communicating professionally via email, chat, or video calls.
• Values reliability, consistency, and proactive problem-solving.
• Willing to learn new skills or tools to better support the client’s workflow.

Benefits:

• Training and resources available to help you level up — from automation to client care.
• You’re trusted to take initiative, solve problems, and make life smoother for others.
• Being a great VA here means being thoughtful, tech-savvy, and quietly indispensable.
• Your reliability is golden here — and we reward consistency with respect and growth.
• You’ll assist with real work: scheduling, research, email support, file organizing, and more.

You’ll assist with research projects, gathering and presenting information to support business decisions and strategies. You’ll manage invoicing, track expenses, and assist with financial reports to ensure smooth financial operations. You’ll help coordinate HR tasks such as scheduling interviews, onboarding new team members, and maintaining employee records. You’ll assist with organizing virtual and in-person events, ensuring all logistics are taken care of, from scheduling to follow-up. You’ll maintain confidentiality and handle sensitive information with professionalism and discretion. This remote role provides flexibility, giving you the opportunity to work from anywhere while being part of a dynamic team. If you’re proactive, highly organized, and ready to take on a variety of tasks, we want you to join our team. If you’re organized, proactive, and love helping businesses run efficiently, we’d love to have you on our team.